09-12-18 Personnel and Finance (#8)

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11 CITY OF SOUTH BEND I OFFICE OFTHE CLERK Committee Chair White thanked the public for their questions and informed them that all questions are being recorded and will be responded to. Councilmember Davis asked when they will get answers to the questions and concerns they have. Committee Chair White stated, We will record those and they will go straight to Jennifer and the Department Heads and they will address those. Councilmember Davis asked, And the questions for Transpo and Redevelopment, they will send us the answers? Committee Chair White stated, Yes, and all of those questions and answers will be posted on our website very soon. VPA Wrap Up • Aaron Perri, Executive Director of VPA with offices at 301 S. St. Louis Boulevard, stated, The way I framed this last slide (referencing a slide in the presentation available in the City Clerk's Office)was basically around the changes that are happening in 2019 and anything that is material to the budget. We're going to merge some funds that we have, primarily Funds #201 and #203. The budget will look significantly different this year, because of this, there will be approximately $1.2 million in revenues and expenses that you see in Fund 201 that have historically been in Fund 203. Mr. Perri passed out a sheet to the Council (available in the City Clerk's Office). Committee Chair White asked, Can you explain the rationale? Mr.Perri stated,There are three(3)reasons we want to do this. It brings Funds#203 and#405 into #201. This is a simplification of accounting and budgeting efforts, if you scroll through you'll see we probably have the most funds out of just about any City department. They were set up in the 1990's to track revenue in and out. These are non-reverting funds, designed to be used for a particular purpose. The thought was that those dollars are always there. We can do that operationally now by transferring those monies into Fund#201 every time we want to use them. This will help with the ease of understanding as we try to be more transparent. We'll also have to clean up some legislation that is more in line with how we operate organizationally. The reason the hand out is important is because while we can improve the budget,there is still some legislation in place, so this sheet lists the ordinance numbers we'll have to clean up after the budget is out of the way. It doesn't change our programming or revenue in or revenue out,it just puts it all into one account. On the personnel side, we have a total net effect of about $44,000 increase which is less than a one percent (1%) increase. It includes two percent (2%) raises for the staffs salary caps. We're migrating a couple of positions that we've bounced back and forth from the venues side to the facilities and grounds side back to the venues side. We are also doing some efficiencies, as we look at using our labor a little bit better, relying more on full-time labor. We're proposing to add a new Teamsters position. It's a front-line position that will help care for the newly expanded Charles Black Center. Perhaps in 2020 we want to look at the same type of thing as we bring Howard Park online and look at the trail systems downtown. We're also bringing ice skating back to Howard Park in 2019, which affects the personnel line slightly. Then there are a few Form 2 changes. The Center supervisors,Maurice Scott and Cynthia Taylor,who have been with the City for a significant amount of time,as we look at their scope of responsibility,the staff they supervise, EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Bvld I South Bend.Indiana 466011 p 574.235.92211f574.235.9173 I TTD574.235.55671www.southbendin.gov 17