18-62 Approval of Grant for CDBG- Disaster Relief II Funds

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I . BONDING REQUIREMENTS For any construction contracts or subcontracts exceeding$100,000,the following is required: • A. A bid guarantee from each bidder equivalent to five percent(5%)of the bid price.The"bid guarantee"shall consist of a ficin commitment such as a bid bond,certified check,or other negotiable instrument accompanying a bid as assurance that the bidder will,upon acceptance of his bid,execute such contractual documents as may be required within the time specified. B. A performance bond on the part of the contractor for one hundred percent(100%)of the contract price. "performance bond"is a bond executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. C. A payment bond on the part of the contractor for one hundred percent(100%)of the contract price.A"payment bond"is a bond executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract. D. Where bonds are required, The bonds shall be obtained from companies holding certificates of authority as acceptable sureties pursuant to 31 CFR part 223,"Surety Companies Doing Business with the United States." LIEN WAIVERS For any construction contract or subcontract exceeding$100,000,the Recipient must ensure that each contractor executes a lien waiver for all services, construction work performed, materials furnished, and equipment and fixtures furnished. THCDA must receive copies of any and all affidavits,indemnity agreements,lien waivers,certificates,and other documents as requested. FLOOD PLAIN PROHIBITION The Award cannot be used to rehabilitate a home where it or its land is located within the boundaries of a one hundred (100)-year floodplain. CONSTRUCTION SIGNAGE If construction signage is used that mentions the names of any specific funding entities, the Indiana Housing and Community Development Authority's name shall appear on such signage. CONFLICT OF INTEREST POLICY The Recipient must maintain written standards of conduct covering conflicts of interest and governing the performance of its employees engage in the selection, award and administration of contracts. No employee, officer, or agent may participate in the selection,award,or administration of a contract supported by the Award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee,officer,or agent,any member of his or her immediate family,his or her partner, or an organization which employs or is about to employ any of the parties indicated herein,has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.The officers, employees,and agents of the Recipient may neither solicit nor accept gratuities,favors,or anything of monetary value from contractors or parties to subcontracts. However, the Recipient may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers,employees,or agents of the Recipient. If the Recipient has a parent, affiliate,or subsidiary organization that is not a state, local government,or Indian tribe,the Recipient must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest means that because of relationships with a parent company, affiliate, or subsidiary organization, the Recipient is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. The Recipient's procedures must avoid acquisition of unnecessary or duplicative items. Consideration should be given to consolidating or breaking out procurements to obtain a more economical purchase.Where appropriate,an analysis will be made of lease versus purchase alternatives,and any other appropriate analysis to determine the most economical approach. CDBG-D CITY OF SOUTH BEND 03 l Page DR2OR-018-003-003 Recapture