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AGENDA REVIEW SESSION <br />SEPTEMBER 20, 2018 279 <br />Niles, MI 49120 <br />Bid was signed by: Robert Kuhns <br />Non -Collusion, Non -Discrimination Affidavit Form was completed <br />Five percent (5%) Bid Bond was submitted <br />IC <br />Base Bid Total <br />$487,724.25 <br />Alternate 1 Total <br />$9,750 <br />Alternate 2 Total <br />$97,050 <br />Alternate 3 Total <br />$81,200 <br />RITSCHARD BROS., INC. <br />1204 W. Sample St. <br />South Bend, IN 46619 <br />Bid was signed by: Rachelle Dolniak <br />Non -Collusion, Non -Discrimination Affidavit Form was completed <br />Five percent (5%) Bid Bond was submitted <br />me <br />Base Bid Total <br />$407,302.75 <br />Alternate 1 Total <br />$17,960 <br />Alternate 2 Total <br />$57,103 <br />Alternate 3 Total <br />$54,060 <br />Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids <br />were referred to Engineering and Community Investment for review and recommendation. <br />APPROVAL OF PERMIT AND LICENSE APPLICATIONS <br />The following hermit and license annlications were nrPCPntPrl fir n""rnl7n1• <br />Applicant <br />Description <br />- --- <br />Date/Time <br />I----------- __1 -rill - I .. <br />Location/Comments <br />Motion <br />Carried <br />Pentecostal <br />Procession - <br />September 22, <br />On route as submitted; <br />Maradik/Fritzberg <br />Church <br />Pentecostal <br />2018; 9:30 <br />Sidewalks only <br />Fine Arts Walk- <br />a.m. to 12:00 <br />A -Thou <br />p.m. <br />Board members discussed the following item(s) from the agenda. <br />- Professional Services Agreement - Pathfinders Advertising <br />Ms. Anna Kennedy, IT Department, stated this agreement is for security updates and support to <br />staff to allow them to work on other creative projects. Mr. Dan O'Connor, IT, added this will <br />augment their current system. <br />- Enterprise Agreement - ESRI <br />Mr. Donohue stated this is a three (3) year agreement with ESRI to expand the city's community <br />hub. Ms. Fritzberg questioned what that means. Mr. Donohue explained this will allow more <br />external licenses to the city residents to limit the burden on internal staff. Mr. Gilot suggested <br />they would need to break-out their costs to yearly amounts. <br />- QPA Purchase - Dell <br />Mr. O'Connor stated the Microsoft Dynamics 365 licensing cost is expected to go up before the <br />city buys the software so Information Technologies was instructed to buy one license now. He <br />noted this will save the City $4600 by locking in. He explained the pricing is for one (1) license <br />of each for three (3) years for a total cost of $8,798. <br />- Resolution Nos. 43-2018 and 44-2018 <br />Mr. Michael Divita, Community Investment, stated these are two annexations on the southwest <br />side of South Bend, adjacent to each other. He stated the Blad Annexation area consists of <br />approximately sixty-one (61) acres, and the Ceres annexation area comprises about two -hundred, <br />fifty-five (255) acres. Mr. Divita stated the annexations are approved for industrial development <br />if needed and there are no Public Works utilities needed,:the sewer is available. He stated the lift <br />station could require upgrades down the road if there is development. Mr. Gilot asked if there <br />will be an impact on the soils the city will have to deal with. He noted that is the challenge with <br />PI <br />1 <br />