08-29-18 Personnel and Finance (#5)

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CITY OF SOUTH BEND I OFFICE OF THE CLERK and the Mayor gave a great presentation on the different grants and opportunities we have. We will continue to look for those opportunities. We are looking at our budgets in a two (2) year lens internally. To conclude, as we look toward the 2020 cliff, we are spending roughly $384 million yearly as of today. That will change. We are aiming for balanced budgets in the General Fund, Public Safety, LOIT, EDIT and COIT. Councilmember Sharon L. McBride arrived at the meeting at 5:10 p.m. Ms. Hockenhull continued, We are continuing to do a long-term balanced budget while making sure we are maintaining reserves�but not too much in reserves. That was really brief but I want to take a moment to show you a couple spreadsheets we've put together that you can look at, digest and then ask questions any time you want.Any line item you want to talk about,please ask.Behind my presentation hand out,the very first Excel spreadsheet you'll see is our Budget Overview. That goes through the budget fund by fund. You've got the 2018 which is what our cash balance was as of January 1, 2018. We have our anticipated revenues and our anticipated expenses. There are a couple items in the adjustment columns. That is if we have learned there are some revenues or expenses that we will not either get in or spend and we put those adjustments in there to get what we estimate our cash balances will be at the end of 2018. We can then project our current budget in terms of revenue, expense and the expected cash balance to be at the end of the year. That is the first(1St) set of data by fund. She went on, The presentations that had been given today and before, the reasons they are not going to tie back to this is because we went through and made some pretty big changes in the Health Insurance Fund based on information we have received from our Health Insurance Company. So most of the budgets that have people in them that have presented so far have decreases in their budgets from when they presented this spreadsheet here (referencing the spreadsheet which is available in the City Clerk's Office).Ninety-eight percent(98%)of those are because of health insurance. Then beyond that spreadsheet we have a revenue summary by fund. That includes the last ten (10) years. I did go through and made some notes as to why some of them went up or down. My thought process was if I couldn't figure it out just like that then definitely nobody else could. So anything I thought warranted a little additional explanation is directly on this sheet. But please refer to all the individual summary sheets because that is where you will find most of the other information. She continued, Then behind that is an expense summary. It is the exact same thing as there is ten (10) years of expense information. There aren't any notes on here because those really warrant going back to the spreadsheets and digging through the summaries provided so far. There may be ones that may be more interesting to you and if there is anything that stands out, again,please feel free to let me know and we can sit down to discuss it. The last spreadsheet you will see is the Priority Based Budgeting on the results. Committee Chair White stated, We appreciate the information and I'm pleased to see there are verified strategies in place to prepare for 2020. This is a lot of information and I encourage all to digest this information and follow up in later meetings. She then gave the floor to the Police Department. Police Department EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455Coun County-City Building 227W.Jefferson Bvld I South Bend Indiana 46601 p 574.235.9221 I f574.235.9173 I TM574.235.55671,www.southbendin. ov 3