09062018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION SEPTEMBER 6, 2018 267 - Lateral Proposal — St. Joe Valley Metronet, Inc. Mr. Mike Sniadecki, IT, stated there are three (3) phases to this Metronet build out. He noted this is Phase II; Phase 1 is complete. He stated this will include four (4) fire stations, and four (4) golf course locations that have existing slow T1 access now. Mr. Sniadecki stated there is a lateral going down Ireland Road that they will need to extend the locations to. Mr. Gilot asked if there are other opportunities for connections. Mr. Sniadecki stated there are businesses along York Road. Mr. Horvath asked if they considered doing point to point connections for some of these expensive ones. Mr. Sniadecki stated wireless is still not reliably consistent. Mr. Donohue added point to point is good, but still not reliable. They felt this was the most reasonable, reliable option. - UPS Agreement — Graybar Electric Mr. Sniadecki stated this is for battery backup power to protect equipment and keep it running for several fire stations, parking garages, and the Morris Performing Arts Center. - Statement of Work — MicroIntegration, Inc. Mr. Sniadecki stated Information Technologies was recently informed that end of life for 2008 operating systems will be January of 2020. He noted this work will start upgrades to twenty-two (22) servers currently using the 2008 operating system. - Change Order — Mishawaka Avenue Roto Rooter Jetter Removal Ms. Sue Ellen Doudrick, Engineering, stated this project actually included two (2) areas of work, but the title doesn't reflect the entire project. She noted this Change Order was for Division 2, North Shore Drive, for the replacement of eight (8) catch basins and inlets. She stated the plan was to reconnect the storm leads, but they found they were filled with debris. Ms. Doudrick stated the Sewer Department came out and put a camera down the pipes that showed the lead pipe was filled with debris. She noted the alternative relocation of the lead pipes presented major utility conflicts or cutting across Michigan Street. When cut open, concrete debris, asphalt slurry, and soil was found in the pipe, and one (1) of the joints in the pipe was actually offset, all of which created backups within the catch basin which lead to excessive puddling at the intersection's southeast corner during rain events. Ms. Doudrick stated the decision was made to replace both pipes. She added these were all unforeseen conditions that had to be repaired. Mr. Horvath noted the scope of work did not change and these weren't add-ons, they were all unforeseen conditions. Ms. Doudrick added the Street Department happened to be paving at this location so they were able to fill in the area at completion. - Award Bid — St. Joseph Streetscape Mr. Kyle Silveus, Engineering, stated he would like to postpone this bid award due to Menards work not being complete. Mr. Horvath asked if they could award and do the Notice to Proceed later, adding is there any risk of them not doing the work. Mr. Silveus stated the risk is if Menard's doesn't finish this year, the Notice won't be issued until next year. The Board requested Attorney Clara McDaniels look into the legal restrictions on issuing the Notice to Proceed, noting there is a potential timeline in which it must be issued after the award. - Request to Advertise — Gemini Washington -Colfax Masonry and Stair Repairs Mr. Gilot asked if a Certificate of Appropriateness is needed on this work. Ms. Maradik stated she thought this building has national status and a certificate is not necessary, but suggested Mr. Silveus confirm that. - Procession — Church World Services Mr. Gilot noted Howard Park will be under construction and this group is using it for their starting point. The Board requested the petitioner be informed of the potential need for a revised starting point. - Alley Vacation — North/South Alley from West Marion Street to West Madison Street, East of Lafayette Blvd. and West of Main Street Mr. Horvath read through the comments regarding opposition to the vacation of this alley and noted they all suggest this will hinder growth and access. He noted the applicant is saying they own all of the property so it won't hinder the use by others. Ms. Maradik stated the vacation would hinder possible future development. She added there are at least two (2) property owners she knows of. Mr. Horvath reviewed and noted it's a joint petition, with both in favor. The Board stated it needs to be determined if there is potentially future development planned that this vacation would hinder. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:22 a.m. BOARD OF PUBLIC WORKS