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AGENDA REVIEW SESSION SEPTEMBER 6 2018 266 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on September 6, 2018, by Board President Gary A. Gilot with Board Members James Mueller and Elizabeth Maradik present. Board Member Suzanna Fritzberg was absent. Board Member Therese Dorau joined the meeting at 10:40 a.m. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff, OPENING OF BIDS — LINCOLN WAY EAST CORRIDOR IMPROVEMENTS: SAMPLE ST. TO TWYCKENHAM DR. — PROJECT NO 117-OSSA (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BASE BID TOTAL: $495,000 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BASE BID TOTAL: $459,000 Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above bids were referred to Venues, Parks, and Arts for review and recommendation. Board members discussed the following item(s) from the agenda. - Resolution No. 47-2018 — Transfer of Property to Redevelopment Commission Mr. David Relos, Community Investment stated this property transfer of 900 S. Lafayette Blvd. is from the Board of Works to the Redevelopment Commission. He explained this is one (1) parcel that is part of Ignition Park property that was not included in the original transfer. Mr. Gilot stated there was a widening of the intersection at one time and the city transferred part of the property to the state. Mr. Relos stated that is correct but the city eventually got it back. Mr. Mueller asked if Mr. Relos knew anything about the encroachment further down. Mr. Relos stated there were three (3) buildings facing Main Street that were encroaching when the city bought the property from the Air Gas Company. He added the city never made an attempt to get it back. Mr. Mueller suggested some type of action should probably be done, either to allow the encroachment or get the land back from them. Ms. McDaniels asked if conversations were had with the Director of Public Works regarding this transfer to see if he has any comments about it. Mr. Eric Horvath, Director of Public Works, stated Engineering can look at what the long term potential needs will be and if there are potential right-of-way needs, they can save a portion of the property, noting it could very well be turn lanes will be needed there in the future. Mr. Gilot suggested keeping a 50' triangle. Mr. Horvath agreed and stated it could also be done as a deed restriction. - Amendment to Professional Services Agreement — Kil Architecture Mr. Relos stated this amendment is for an increase to hire a subcontractor with Frost Engineering for the structure holding the skylight up at the Lafayette Building. He noted the existing structure can't be saved and they need to have a structural engineer look at it. - Resolution No. 48-2018 — Donation of Funds to the St. Joseph County Library Mr. Brian Donohue, IT, stated this is a mirror of the arrangement with the Martin Luther King Jr. Center for setting up a digital access center. He noted the Library will run the program, adding they are more qualified to do so.