08-13-18 Information and Technology

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®CITY OF SOUTH BEND I OFFICE OF THE CLERK He continued,The other question asked by President Scott was, `How does a push for a new CAD system affect the South Bend IT team and emergency services?' The hardest thing there is, obviously, there is going to be a cost associated with that. So the County can tell you the cost for the software but I don't think they have captured the cost for any or all of the agencies to do the training. So all of our public safety individuals, and us being the largest agency in the consortium, will be the most burdened. Ideally if they can do it in normal business hours, that is great but if it takes anything outside the business hours, you are looking at potential overtime. Again, I'm not sure if they have mapped that out,yet,but that is a number you will want to take into consideration when you're looking at the whole cost of potential replacement. The other idea as far as hardware, South Bend I know just implemented our hardware for this CAD system. I would like to think it should work fine on this platform or any other platform since it is not old. Until another solution will be picked, I can't say that for sure. Committee Chair Scott stated, So the way I understand it is the CAD system they are looking at could be another $3 million. How that is divvied up, we don't know quite yet. It will probably follow the policy. Then talking to Chief Cox, his people are pretty easy because his people could train while they're on down time or some other way. But the Police Department is probably a bigger issue because we are going to pay overtime to train these officers because they really can't be trained while they are doing their police duties. Then going back to the GIS, we have had man power put into that. I know one (1) of the goals in the mayor's introduction of the budget was possibly taking over the County GIS system, so, if they've hired a contractor, is that a waste of money? Mr. O'Connor replied, We were made aware of them hiring a contractor the day after the mayor presented his update on the budget. So, up to that point, we were not aware of that. I think them bringing in a consultant will take a minimum of six (6) months, I would think, to do that. That takes us beyond 2018 and into 2019 so I don't think we could include merging the entities in next year's budget. Councilmember Oliver Davis asked, Do we have a legal document that stipulates the roles and duties of the County Council when it comes to these kinds of things? Mr. O'Connor replied, There was definitely a contract signed when they chose the current CAD provider. Councilmember Davis followed up, Can you refresh us with that document so we can look at that again in this process?Because to me,with all those hours of meetings,there is some understanding of roles. But then you hear that Mishawaka doesn't want to do this, and then the County doesn't want to do this, that was my concern from the beginning that all of this would fall on the City of South Bend. So I am highly concerned with that. Mr. Garces replied, Just to clarify,there is the Interlocal Agreement that services the PSAP. With regards to the IT support,both for the system and the GIS,that has always been a County function. We stepped in about two (2) years ago because there were some needs needing to be met with regard to the project timeline and its implementation. But there was no agreement and it was never our responsibility. We are doing that out of good faith. Part of what we were exploring was merging the two (2) groups because it really, in our opinion, made a lot more sense to pool resources between the County and the City. But since the County expressed the desire of EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 227 W.Jefferson BvldI South Bend,Indiana 466011p574.235.9221if574.235.9173 ITfD574.235.5567jwww.southbendin.gov 3