Contract - Life Treatment Centers Inc - Operating Emergency Shelter for Homeless Individuals

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front of the subrecipient's, check along with an account register that documents invoice was paid; OR other mutually agreed upon documentation proving that payment was made prior to requesting reimbursement; Irrequesting payroll reimbursement, copies of tirne sheets that indicate number of hours worked on ESG-eligible activities. Timeshects should include employee and supervisor signatures. Department of Community Investment staff will review each request for reimbursement against supporting documentation and the contract Scope of Services. No payment shall be made except for services within the scope of each contract, therefore it is extremely important that subrecipients verify the ESG eligibility of an expense prior to expending funds. Claims for reimbursement that are submitted with insufficient documentation and/or that are incorrect will not be paid until the deficiencies and/or errors have been corrected. It is important that sub -recipients submit claims for reimbursement regularly; preferably on a monthly basis, but no less than quarterly. The City will make payment to the subrecipient as soon as practicable, but not more than thirty (30) days after an invoice is received, assuming all supporting documentation is attached and correct. PLEME NOTE: In certain circumstances, sub -recipients or developers may be provided with advance payments for expenses incurred but not yet paid. In such instances, the subrecipient or developer must provide acceptable documentation (as previously noted) to DCI staff that proves payment was made to the vendor no more than three (3) days after receipt of ESG funds from the City. Any arrangement to receive advance payments must be agreed upon between the City and the subrecipient or developer prior to submission of a claim to request funds. PROGRAM BUDGET: The total cost of the Life Treatment Centers 2016 Emergency Shelter Activity shall not exceed $32,608.00. MATCH CONTRIBUTION: The match contribution to be made to the Emergency Shelter and Rapid Re -Housing activities shall be no, less than 100% of the total ESG monies in the activity or $32,608.00 and shall be spent on ESG eligible activities per 24 CI R 5 7 6 20 1. The agreed upon eligible match contribution for this activity is from the following source(s): • State grant funds • Rental income Proper documentation of match dollars used in the activity must be kept in project files and submitted to the City upon request. PRIOR APPROVAL; To expend funds lot, cost categories, types of activities, or locations not listed above will require prior written approval from the Department of Community Investment. Prior written approval must be obtained for any reductions, deletions, or additions to the approved line item budget. NON -EXPENDABLE PROPERTY: Notwithstanding any provision herein to the contrary, no costs may be incurred for non -expendable property (equipment, furniture, fixtures, etc.) without obtaining written approval from the Department of Community Investment. 13