08-08-18 Personnel and Finance (#2)

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®CITY OF SOUTH BEND I OFFICE OF THE CLERK continuing to yield benefits to the City. We are trending, in 2018,to be on par with past years. We rely on the departments we work with to provide accurate and detailed records so that we can collect those fees. They send their past due amounts to us and we do refer them to an outside collections agency. We do use primarily one (1) firm and that is Krisor and Associates and we are able to collect quite a bit of money owed to the City. The 2018 numbers are $254,438 collected as of the first(1S)of this month. Of that amount, $77,406 is for property damage. $79,223 is for EMS and $50,528 is for Code Enforcement. She went on, Here (referencing a slide in the presentation which is available in the City Clerk's Office)we have a slide on the City's Subrogation Claims.The City's Subrogation practice recovers money from at fault parties for damage to its property and generates revenue for the General Fund. We are on track, currently,to exceed lasts numbers. As of today, $75,690 of net recovery to the City has come without legal or collection fees. She continued, Our department collaborates with the Council and all of the different departments in the City. We are very proud of that and we take very seriously our contributions to helping the other departments and agencies obtain their goals and accomplish the things they want to accomplish. This ye , just to list a few, we were able to help finish Lexipol, an Interlocal Agreement between the Prosecutor's Office and the South Bend Police Department, the implementation of Body Cameras,Virtual Academy,CarFax,helping draft the Sexual Harassment Training Ordinance as well as the Responsible Bidding Practices and Submission Requirements Ordinance. We are also very proud of the Disparity Study. She went on, In 2018, this (referencing the presentation)just lists a few of the agreements and changes we made. Of the agreements,we helped the departments work the Potawatomi Zoological Society Lease and Management Agreement, the agreement to sell the College Football Hall of Fame, and we revised the Century Center's contract with SMG management as well as improving the hearing process for South Bend Animal Care and Control by implementing a Hearing Officer. She continued,There are a few changes you will notice in our budget. As you heard,we are trying to move to a system of paid interns. The Legal Department currently does not have paid interns. We work with the law schools to try and have education credit instead of paid. That will still be a goal but during the summer, the schools don't allow for the students to have credits so we are finding we are competing with a lot of firms and other agencies for competent law students as interns. They are graduate-level students and so what we've had and the procedure we took to arrive at this number is our intern coordinator, Aladean, contacted different agencies and also looked at the historical record for what we have provided in previous Administrations. She arrived at the $30,000 number and that is for four (4) full-time legal interns. You will also see a 1,080% increase in our insurance allocation which will cause our budget to grow. We have an increase request for the salary budget due to an administrative change and that has to do with how the salaries were split between departments. It will look like a large increase for that position but will later be reimbursed for the allocation. Our subscriptions budget increased slightly and that is due to year over year contract increases. Those contracts are up for renegotiation in 2019. She went on,Again,we have really appreciated your help and support for the 2018 budget and we are grateful for this opportunity to amplify our value to the City in 2019. Our staff remains our top priority in the Legal Department as well as serving our City. We will continue to serve the mission EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Bvld I South Bend,Indiana 466011 p 574.235.9221 if 574.235.9173 I TTD 574.235.5567 www.southbendin.gov 3