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REGULAR MEETING JULY 24, 2018 228
<br />Ms. Tara Weigand, Engineering, advised the Board. that on May 8, 2018, quotations were
<br />received and opened for the above referenced project and the Board awarded the contract to the
<br />lowest responsive and responsible bidder, Kachur Tree Service, LLC, at her recommendation.
<br />Ms. Weigand stated Kachur has asked to terminate their contract due to their misunderstanding
<br />of the bonding requirements and the additional cost to them. Therefore, Ms. Weigand requested
<br />to award to the next lowest responsive and responsible bidder, K&R Tree Service, 1724 S. Grant
<br />St., South Bend, IN 46613, in the amount of $15,625. Upon a motion by Ms. Maradik, seconded
<br />by Ms. Fritzberg and carried, the Board approved the termination of the contract with Kachur
<br />Tree Service, LLC and the award of the contract to K&R Tree Service.
<br />APPROVE CHANGE ORDER NO. 4 — LINCOLN PRIMARY SAFE ROUTES TO SCHOOL —
<br />PROJECT NO. 114-078 (FEDERAL/CITY 80/20 SPLIT
<br />Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 4 on
<br />behalf of Indiana Department of Transportation, 315 E. Boyd Blvd., LaPorte, IN 46350,
<br />indicating the contract amount be decreased by $13,252.05 for a new contract sum, including this
<br />Change Order, in the amount of $636,101.95. Upon a motion made by Ms. Maradik, seconded
<br />by Ms. Fritzberg and carried, the Change Order was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — WASTEWATER TREATMENT
<br />PLANT DIGESTER GAS UTILIZATION — PROJECT NO 116-05OR (WASTEWATER
<br />CAPITAL IMPROVEMENTS & CONTRACTUAL SERVICES)
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Utilities, has submitted the Project Completion
<br />Affidavit on behalf of Thieneman Construction, Inc., 17219 Foundation Parkway, Westfield, IN
<br />46628, for the above referenced project, indicating a final cost of $693,173. Upon a motion made
<br />by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was
<br />approved.
<br />APPROVE REQUEST TO ADVERTISE FOR THE SALE OF CITY OWNED PROPERTY —
<br />18 VAC. 3 LASALLE COURT
<br />In a memorandum to the Board, Mr. Andrew Netter, Community Investment, stated his
<br />department has received an application to purchase vacant City -owned property at the above
<br />address. He noted in his memorandum that he has determined that the City has no need for the
<br />property; the intended use of the petitioner is appropriate; and the petitioner is eligible to
<br />purchase the property as an abutting property owner. Mr. Netter stated he is therefore requesting
<br />to advertise the sale of the property per I.C. 36-1-11-5. Upon a motion made by Ms. Maradik,
<br />seconded by Ms. Fritzberg and carried, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ST JOSEPH
<br />STREETSCAPE —PROJECT NO 118-008 (SSDA TIF)
<br />In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
<br />by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR
<br />MORE 2018 OR NEWER EMERGENCY MEDICAL VEHICLE — SPEC S FIRE
<br />DEPARTMENT)
<br />In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion
<br />made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved.
<br />ADOPT RESOLUTION NO. 36-2018 — A RESOLUTION OF THE BOARD OF PUBLIC
<br />WORKS OF THE CITY OF SOUTH BEND INDIANA ADOPTING A WRITTEN FISCAL
<br />PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN
<br />ANNEXATION AREA IN GERMAN TOWNSHIP
<br />Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following
<br />Resolution was adopted by the Board of Public Works:
<br />RESOLUTION NO.36-2018
<br />A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF
<br />SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND
<br />ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN
<br />ANNEXATION AREA IN GERMAN TOWNSHIP
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