07192018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION JULY 19, 2018 223 - Quotation — ADSi Mr. O'Connor stated this agreement is for a police records management system. He noted at the first of the year the Police Department switched over to the National Incident Based Reporting System (NIBRS) for crime reporting and have encountered some challenges with the system. When contacted for assistance, Application System Data suggested creating tables to help address some of those reporting challenges. He noted this is not an amendment to a previous agreement, but legal has created a short one (1) page agreement to address the terms. - Commercial Entity Agreement — Square, Inc. Mr. O'Connor stated this agreement is for the East Race and other places, where needed, for point of sales for City iPads. He noted there is no cost associated. - Memorandum of Understanding — Teamsters Local Union No. 364 Mr. Matt Chlebowski, Central Services, informed the Board they are having a difficult time filling mechanic positions at the garage, especially in afternoon and third shifts. He stated this MOU is a request to give a raise to all Mechanics 3, 4, and 5 to help hire and retain. He noted they have met with the union stewards and they agreed to the request and signed the MOU. Mr. Gilot asked if the Controller has reviewed it and is good with it. Mr. Chlebowski stated she has. Ms. Dorau asked if this MOU lasts the length of contract. Mr. Chlebowski stated it does. - Resolution No. 36-2018 — Annexation in German Township Mr. Michael Divita, Community Investment, stated this annexation is for the South Bend Chocolate property at Lincolnway West and Olive St. He noted it includes 13.2 acres of the property that is not in the city. Mr. Divita stated there are no public works additional costs, the City has already committed to doing sewers, and the water is in place. - Special Purchase — Midwest Meter Mr. Ed Herman, Water Works, stated this request is for radio receivers and hardware to read and program water meters in the field. He explained they need units for each meter man after switching to new meters this year. Ms. Dorau asked how many this covers. Mr. Herman stated this will cover eight (8) plus three (3) tablets. - Opening of Quotations — Lamppost Lighting Program Mr. Gilot asked if these lights will be solar, adding he had heard the City would be switching to solar. Mr. Roger Nawrot, Engineering, stated these are solar. He noted the substantial savings in the cost of the lampposts due to the switch. Mr. Gilot added there is no need for a licensed electrician for installation also. - Terminate Contract and Award Quotation — 2018 Tree and Stump Removal Mr. Nawrot explained the contractor awarded this project is from Niles, Michigan and didn't want to post the bond to work in the City's right-of-way. He noted they requested to terminate their contract because they realized their bid was not going to cover their expenses. He stated the second low quote from Kachur Tree Service is only about $3,000 more. - Professional Services Agreement — Lawson -Fisher Associates P.C. Mr. Nawrot stated this agreement is for help with purchasing nineteen (19) lots for right-of-way for the Ironwood Dr./Rockne Dr. intersection improvements project. - Professional Services Agreement — Lawson -Fisher Associates Mr. Nawrot explained this design service is to repair the East Bank Trail slope that was damaged during recent flooding. He noted insurance or FEMA should fund the work. No other business came before the Board. Upon a motion by Ms. Fritzberg, seconded by Ms. Dorau and carried, the meeting adjourned at 11:29 a.m. BOARD OF PUBLIC WORKS Gary A. Gil t, President , W Jf__ I Eliza A. Maradik, Member Therese J. Dorau, Member /1 /, /// "Z If / d I - uz a ri z erg, r