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DLZ ENGINEERS • ARCHITECTS • SCIENTISTS PLANNERS -SURVEYORS September 29, 2011 RE: Professional Consulting Services Letter Agreement Evaluation of Emergency Response Time Frame for Proposed Fire Station Sites 5 and 9 Page 2 6. Meet with designated City and SBFD personnel to review comparative findings of the tabulated data and the summary of 2004 District Study. 7. Summarize the findings and submit six (6) copies plus a digital inclusive of text and graphics. SCHEDULE OF SERVICES For those basic services described herein, DLZ is prepared to commence immediately upon receipt of a signed letter agreement and Notice to Proceed. One (1) week, starting from the date of the initial meeting and receipt of requested information, is anticipated to complete Task Items 2, 3 and 4. COMPENSATION In consideration for the above outlined tasks DLZ will be compensated on a Lump Sum basis in the amount of Five Thousand Two - Hundred Dollars ($5,200). Fees will be invoiced monthly based upon percentage of actual work performed to date. Additional reimbursable expenses outside this fee include, but are not limited to, mileage outside of South Bend, additional document printing and reproduction of graphic illustrations, copying, and postage. ADDITIONAL SERVICES The scope of work beyond basic services established herein shall be considered Additional Services. Compensation for such work when requested may be provided as negotiated or compensated on an hourly rate basis in accordance with the attached "Standard Fee Structure" (Attachment A). DLZ will not proceed with Additional Services without prior written authorization from the City of South Bend. Potential Additional Services may include the following: 1. Meetings with SBFD and/or the City to discuss the findings of the South Bend Fire District Analysis Update (2004) or to acquire other updated information and data that may have changed since the 2004 District Study was conducted. This updated information may include but would not be limited to: • City GIS database maps as necessary to determine status and accuracy of roadway.centerline base map and other layers of information updated since 2004. • Timelines for executing various plans and infrastructure projects. Updated information within Districts 5 and 9 on newly developed facilities that would be categorized as high hazard occupancies [i.e. schools, hospitals, 3 story or higher buildings and nursing homes /assisted living facilities /retirement communities] through fieldwork and/or windshield surveys. 2. Meetings or further analysis to determine alternative locations for the new stationhouses. 3. Tabulating the percentage of overlapping coverage occurring from the fire districts surrounding Districts 5 and 9 and/or coverage areas outside the city limits. 4. Mapping and analysis utilizing ISO recommended travel distances as a secondary analysis to the NFPA 1710 guidelines.