07/23/07 Board of Public Works Minutes

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REGULAR MEETING JULY 23, 2007 `' "~ 1 1 TYPE BUSINESS DESCRIPTION COST MOTION/ CARRIED Area (2006 CIP Funds Agreement for Downtown South Provision of $225,000.00 TABLED Services Bend, Inc. Services Promoting Inks/Littrell and Supporting Downtown Businesses and Visitors EDIT) Easement American Electric Cleveland Road Inks/Littrell Agreement Power Well Field -Project No. 107-023 - Power Pole Easement Agreement Industrial City administers a Base fee Inks/ Littrell Revolving Fund revolving loan fund $56,750.00 of South Bend for the IRF for 2007;p1us $1,695.00 per loan application processed and $495.00 per loan closed. Agreement Century Center City of South Bend $0 Littrell/Inks to act as agent for Maintenance Contracts for Centu Center Supplemental Ken Herceg & Miami Road $146,004.00 Gilot/Littrell Agreement Associates, Inc. Widening Project No. 98-82 LRSA Final J&L Management Studebaker Area A $370,900.00 Gilot/Inks Payment/Relea Corporation Demolition Phase 1 se of Retainage -Project No. 107- 030 COIT, HUD APPROVE CONTRACT - SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION Mr. Gilot advised that the Police Department has submitted a Contract for the sale of the above noted items by Kaser's Auction Service, for eight percent (8%) commission for the Board's approval. It was noted by Mr. Gilot the Board had approved an auction contract for equipment with Kaser's at the Agenda session for only five percent (5%) commission. Therefore, Mr. Gilot made a motion the Contract be approved subject to review by the Police and Purchasing Departments as to why there was a difference in commission. Mr. Inks seconded the motion, which carried. Mr. Phil Custard, Purchasing, spoke to Mr. Kaser, Kaser's Auction Service, and explained that the anticipated revenue generated by the two sales was expected to be approximately $25,000.00 to $45,000.00 less on the personal property sale, so they needed to charge a higher percentage to cover their expenses. Based on this information, Mr. Gilot submitted a memo confirming the motion to approve the Contract with Kaser's Auction Service, Mr. Littrell and Mr. Inks concurred, by memo. APPROVAL OF STREET CLOSURES/PROCESSIONS/TRAFFIC RESTRICTIONS The following street closures, processions, and traffic restrictions were presented to the Board for approval. It was noted that favorable recommendations were received from the appropriate departments.