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<br />PUBLIC AGENDA SESSION
<br />DRAIN SURGEON, INC.
<br />18056 State Line Road
<br />South Bend, Indiana 46637
<br />Quote was submitted by Ms. Joann Catanzarite
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<br />QUOTE: Part A: $18,208.00
<br />Part B: $ 8,389.34
<br />APRIL 19, 2007
<br />BOB FRAME, INC.
<br />5707 U.S. 31 South
<br />South Bend, Indiana 46614-5156
<br />Quote was submitted by Mr. David Frame
<br />QUOTE: Part A: $14,228.00
<br />Part B: $10,053.00
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<br />Ms. Cheryl Greene, Legal Department, noted that on the quote received from Bob Frame,
<br />Inc., there was no Notary signature or seal, and the quote from Drain Surgeon, Inc. did
<br />not have a Notary seal. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and
<br />carried, the above quotes were referred to the Division of Engineering for review and
<br />recommendation.
<br />AWARD QUOTATION - SOUTH AND NORTH WELL FIELDS PROCESS
<br />CONTROL EQUIPMENT AND PROGRAMMING -PROJECT NOS. 107-021 AND
<br />107-023 (WATER WORKS BONDI
<br />Mr. John Wiltrout, Water Works, advised the Board that on April 9, 2007 one quote was
<br />received and opened from Bender Electric for the above referred to project. After the
<br />April 9, 2007 meeting, another quote was received from Peerless Midwest at 1: 00 p.m.
<br />Upon verification from United Parcel Service tracking, it was noted that the quote from
<br />Peerless Midwest was attempted to be delivered on a City holiday, Good Friday, April 6,
<br />2007. When delivery was unsuccessful, UPS returned the quote to their office' and
<br />delivered it on Monday, April 9, 2007 in the afternoon. At the Special Meeting of April
<br />12, 2007, the sealed quote was accepted with the variance in time of delivery, and the
<br />Quote award to Bender Electric was rescinded. After opening the Quote from Peerless
<br />Midwest and reviewing both quotes, Mr. Wiltrout recommends that the Board award the
<br />contract to the lowest, responsive and responsible quoter, Peerless Midwest, 55860
<br />Russell Industrial Parkway, Mishawaka, Indiana, in the amount of $65,000.00.
<br />Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quote
<br />be awarded as outlined above. Mr. Littrell seconded the motion, which carried.
<br />PRIVILEGE OF THE FLOOR
<br />Mr. Ed Talley stated that he was a Citizen appointee by Dr. David Varner, Common
<br />Council, to attend the Board of Public Works meetings on their behalf. Mr. Talley
<br />complimented the Board on their professionalism, and attention to detail of issues before
<br />them, and asked for the Board's guidance on how to get copies of paperwork. Mr. Gilot
<br />stated that Mr. Talley was welcome to request to join the Board at the table during the
<br />Public Agenda Session if there was paperwork he would like to review on a particular
<br />item. Mr. Gilot explained that this session was casual and was utilized to inform the
<br />Board Members of the issues that they would be addressing at the Regular Meeting, and
<br />educate them on the particulars of each issue. Mr. Gilot explained that there was not a
<br />packet sent out beforehand to the Board Members, that the Public Agenda Session was
<br />utilized in place of that.
<br />The Clerk was instructed to post the agenda and notify the media and other Persons who
<br />have requested notice of the meeting agenda. No other business came before the Board.
<br />The meeting adjourned at 11:56 a.m.
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