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REGULAR MEETING APRIL 23, 2007
<br />AWARD QUOTATION - LASALLE PARK SHELTER AND CONCRETE BASE -
<br />PROJECT NO. 107-035 (GENERAL FUND/GOOD NEIGHBORSlWEED AND SEED)
<br />Mr. Carl P. Littrell, City Engineer, advised the Board that on March 26, 2007, two quotes
<br />were received and opened for the above referred to project. After reviewing those quotes,
<br />Mr. Littrell recommends that the Board award the contract to the lowest responsive and
<br />responsible bidder, Kaser-Spraker Construction, Inc., P.O. Box 3605, South Bend,
<br />Indiana, in the amount of $73,890.00. Therefore, Mr. Gilot made a motion that the
<br />recommendation be accepted and the quote be awarded as outlined above. Mr. Littrell
<br />seconded the motion, which carried.
<br />AWARD QUOTATION -YARD LAMPPOST PROGRAM -PROJECT NO. 107-034
<br />(GENERAL FUND)
<br />Mr. Toy Villa, Engineering, advised the Board that on April 9, 2007, quotes were
<br />received and opened for the above referred to project. After reviewing those quotes, Mr.
<br />Villa recommends that the Board award the contract to the lowest responsive and
<br />responsible bidder, Trans Tech Electric, L.P., 4601 Cleveland Road, South Bend,
<br />Indiana, in the amount of $332.30 per unit. Therefore, Mr. Gilot made a motion that the
<br />recommendation be accepted and the quote be awarded as outlined above. Mr.Littrell
<br />seconded the motion, which carried.
<br />ACCEPT AND APPOVE RECOMMENDATION FROM ENGINEERING OF PRE-
<br />OUALIFIERS -101 NORTH MICHIGAN STREET BUILDING FAQADE
<br />IMPROVEMENTS - PROJECT NO. 107-031 (FUND 420)
<br />Mr. William Lamie, Architecture Design Group, In., 922 East Wayne Street, South Bend,
<br />advised the Board that on April 9, 2007, pre-qualifications were received and opened for
<br />the above referred to project. Mr. Lamie advised that all of the contractors met the
<br />required criteria established in the application packet as determined by the City and
<br />recommends they be approved as pre-qualifiers. Mr. Gilot noted there were two (2)
<br />Contractors not comfortable with having their Financial Statements reviewed by so many
<br />people and that in the future it should be noted in the Request for Pre-Qualifications that
<br />Financial Statements can be put in separate envelopes for the Controller to review. Mr.
<br />Gilot stated there was no need for the Engineering Department and its Consultants to
<br />review Financial Statements. Therefore, upon a motion made by Mr. Gilot, seconded by
<br />Mr. Littrell and carried, the recommendation to approve all of the pre-qualifiers based on
<br />the objective criteria was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -101
<br />NORTH MICHIGAN STREET BUILDING FACADE IMPROVEMENTS -PROJECT
<br />NO. 107-031 (FUND 420
<br />In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Mr. Gilot noted that
<br />only those Contractors who were approved as pre-qualifiers would be eligible to bid, and
<br />the Legal Notice needed to state that. Therefore, upon a motion made by Mr. Inks,
<br />seconded by Mr. Littrell and carried, the above request to advertise was approved subject
<br />to Legal review of the Legal Notice.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE
<br />SHEET - WS NPC/OLIVER GATEWAY. WALNUT STREET, WESTERN AVENUE
<br />TO DUNHAM STREET - PROJECT NO. 107-010 (CDBGI
<br />Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids
<br />for the above referenced project. Therefore, upon a motion made by Mr. Littrell,
<br />seconded by Mr. Gilot and carried, the request to advertise was approved and the Title
<br />Sheet was approved and signed.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
<br />STOCKPILE PROCESSING AND SITE GRADING -DOUGLAS ROAD
<br />EXTENSION - PROJECT_NO. 107-002A (DOUGLAS ROAD TIF)
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<br />Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for
<br />the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by
<br />Mr. Littrell and carried, the above request was approved.
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