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<br />SPECIAL MEETING APRIL 12, 2007 ~- -~
<br />1
<br /> VEHICLE > TOTAL MOTION/
<br />-SPEC `' LOWEST BIDDER' - VEHICLE ~ PRICE/ :' AMOUNT 'SECOND-"
<br />NAME COMPANYNAME DESCRIPTION OPTION' AWARDED ED , ..
<br /> PRICE PER VEHICLE
<br />J Jordan Automotive 2008 Ford F250 3/4 Ton
<br /> Group, 609 E. 4-Wheel Drive Pick-Up
<br /> Jefferson Blvd., Trucks with Plow
<br /> Mishawaka $19,212.00
<br /> Plow $3,700.00
<br /> Spray Bed Liner 4 at $23,237.00 Gilot/
<br /> $325.00 each Inks
<br />A motion made by Mr. Inks, and seconded by Mr. Littrell, to award Gates Chevy World the Bid
<br />of $11,600.00 for one (1) Pre-Owned 2006 Mid-Size Four-Door Sedan, was withdrawn by Mr.
<br />Inks and the Bid award for all Pre-Owned Sedans was tabled. Mr. Gilot noted that the difference
<br />in price on a Chevrolet Malibu and a Chevrolet Cobalt was only $800.00. He asked Mr.
<br />Chlebowski to do a future cost analysis on engine durability and gas mileage to see if the savings
<br />was cost effective.
<br />ACCEPTANCE OF LATE PRE-QUALIFICATIONS -.101 NORTH MICHIGAN STREET
<br />EXTERIOR FAQADE - PROJECT NO. 107-031
<br />Mr. Gilot stated that at the Board of Public Works meeting of April 9, 2007, Pre-Qualifications
<br />were opened for the exterior fagade of 101 North Michigan Street, Project Number 107-031. Mr.
<br />Gilot noted that these were just pre-qualifiers, no dollar amounts were involved. On Monday
<br />afternoon the Board received two additional envelopes for the pre-qualifications, after the 9:30
<br />a.m. deadline. The packages were originally delivered to the County Commissioners office,
<br />Room 732 at 7:40 a.m. They did not bring them to the Board's office until 1:30 p.m. Mr. Gilot
<br />made a motion that the pre-qualifications be accepted and added to the list. Mr. Inks seconded
<br />the motion and the pre-qualifications were accepted from the following businesses:
<br />WESTERN WATERPROOFING COMPANY, INC.
<br />4143 Kingman Drive
<br />Indianapolis, Indiana 46226
<br />Pre-Qualification was signed by Mr.Joseph Marano
<br />TRISCO SYSTEMS, INC.
<br />2000 Baty Road
<br />Lima, Ohio 45807
<br />Pre-Qualification was signed by Mr. Brian Walter
<br />ACCEPT AND OPEN QUOTE -SOUTH WELL FIELD AND NORTH WELL FIELD
<br />PROCESS CONTROL EQUIPMENT - PROJECT NO. 107-021_AND PROJECT NO. 107-023
<br />Mr. Gilot stated that on April 9, 2007, the Board of Public Works accepted and opened Quotes
<br />up to 9:30 a.m. for the above equipment. At 1:59 p.m. on the same day, United Parcel Service
<br />delivered an un-opened quote for the above equipment from Peerless-Midwest, Inc., 55860
<br />Russell Industrial Parkway, Mishawaka. A tracking record showed that an attempt to deliver the
<br />quote on Good Friday, Apri16, 2007, was unsuccessful due to the Board's office being closed for
<br />the holiday. United Parcel Service kept the package, and attempted delivery again on Monday,
<br />Apri19, 2007, after the 9:30 a.m. deadline. In a Memorandum to the Board, Mr. Thomas Bodnar,
<br />Legal Department, stated that the only legal limitation upon the Board's discretion in the facts
<br />before us is whether or not the late receipt of the quotation gave a substantial advantage to J & L,
<br />and it could not have. Mr. Bodnar went on to state that the Board is within its discretion to accept
<br />the quote, open at a public meeting, and if the quote is found to be the lowest responsive and
<br />responsible one, award the contract to Peerless-Midwest. Therefore, upon a motion made by Mr.
<br />Inks, seconded by Mr. Littrell and carried, the Board rescinded the original award to Bender
<br />Electric, waved the irregularities on mailing and accepted and opened the Quote from Peerless
<br />Midwest. The quote from Peerless Midwest for the previously mentioned equipment was for
<br />$65,000.00. The Quote was referred to the Water Works Department for review.
<br />ADJOURNMENT
<br />There being no further business to come before the Board, upon a motion made by Mr. Gilot,
<br />seconded by Mr. Littrell and carried, the meeting adjourned at 8:44 a.m.
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