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PECIAL MEETING
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<br />APRIL 12, 2007
<br />A special meeting of the Board of Public Works was convened at 8:05 a.m. on Thursday, April
<br />12, 2007 by Board President Gary A. Gilot, with Board Members Carl P. Littrell and Donald E.
<br />Inks present. Also present was Board Attorney Cheryl Greene.
<br />ADDITIONS TO THE AGENDA
<br />Mr. Gilot noted that these were not additions to the agenda, but clearing up of some issues of
<br />attempted delivery of two pre-qualifications for the exterior facade of 101 North Michigan
<br />Street, Project Number 107-031, and one Quote for the South Well Field and the North Well
<br />Field process control equipment, Project Numbers 107-021 and 107-023. Mr. Gilot made a
<br />motion to accept the amended and posted agenda. Mr. Littrell seconded the motion, which
<br />carried.
<br />AWARD BID -LAWN MOWING AND MAINTENANCE SERVICES (CODE
<br />ENFORCEMENTI
<br />Mr. Matt Chlebowski, Central Services, advised the Board that on March 12, 2007, bids were
<br />received and opened for the above referred to services. After reviewing those bids, Mr.
<br />Chlebowski recommends that the Board award the bid to the lowest responsive and responsible
<br />bidder, CFH Landscape Services, 813 South Michigan Street, South Bend. Mr. Gilot made a
<br />motion to accept the recommendation of the unit price award and award the mowing for
<br />approximately 180 City owned lots mowed eight (8) times at $19.50 per lot to CFH Landscape
<br />Services. Mr. Inks seconded the motion, which carried. Mr. Gilot made a motion to accept the
<br />recommendation for the unit price of $19.50 per lot for any City Redevelopment lots that
<br />conform to the original Bid specifications that were bid at $19.50 per lot, and re-quote the odd
<br />sized lots that were bid at lesser amounts. The motion was seconded by Mr. Inks and carried. Mr.
<br />Gilot made a motion to award the unit price bid of $25.00 per lot for Code Enforcement cited
<br />lots, subject to financing. Mr. Littrell seconded the motion, which carried.
<br />AWARD VEHICLE BIDS
<br />Mr. Matt Chlebowski, Central Services, advised the board that on March 8, 2007 Bids were
<br />received and opened for City vehicles. After reviewing those bids, Mr. Chlebowski recommends
<br />that the Board award the Bids as outlined below:
<br /> VEHICLE ' ,TOTAL ' MOTION/
<br />SPEC ' .LOWEST BIDDER VEHICLE PRICE/ AMOUNT : SECOND-
<br />NAME COMPANY NAME DESCRIPTION OPTION AWARDED ED
<br /> PRICE ~. ' PER VEHICLE
<br />C Gates Chevy World 2007 or Newer
<br /> 401 South Lafayette Chevrolet Front Wheel
<br /> Blvd., South Bend Drive Police Patrol
<br /> Vehicle $18,195.00
<br /> Option A 15 at Gilot/
<br /> $1,385.00 $19,580.00 each Littrell
<br />F Jordan Automotive 2007 Ford Explorer, Inks/
<br /> Group, 609 E. 4x4 4-Door Utility Gilot
<br /> Jefferson Blvd., Vehicle 1 at $20,660.00
<br /> Mishawaka $20,660.00 each
<br />G Jordan Automotive 2008 Ford F550, Heavy Gilot/
<br /> Group, 609 E. Duty 16,500 lb GVWR Littrell
<br /> Jefferson Blvd., 2007 Chassis 1 at $32,168.00
<br /> Mishawaka $32,168.00 each
<br />H Gates Chevy World 2007 Chevrolet '/2 Ton
<br /> 401 South Lafayette All-Wheel Drive Cazgo
<br /> Blvd., South Bend Van $21,224.00
<br /> Window in Rear 1 at $21,330.00 Gilot/
<br /> Door/Slider $106.00 each Inks
<br />I Jordan Automotive 2008 Ford F250 3/4 Ton Gilot/
<br /> Group, 609 E. 2-Wheel Drive Pick-Up Littrell
<br /> Jefferson Blvd., Truck 1 at $16,606.00
<br /> Mishawaka $16,606.00 each
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