No. 2671 approving/authorizing the execution of an addendum to the Master Agency Agreement (Bartlett Street Parking Structure Facade Upgrades)

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EXHIBIT B South Bend Memorial Hospital Bartlett Street Parking Structure Facade Renovation Carl Walker Scope of Services A. Design Update Phase - We understand that South Bend Memorial Hospital and the City of South Bend have agreed upon the facade design as shown in Exhibit A. Prior to issuing this design for bidding, the Design Update Phase will provide an opportunity to confirm agreement on the proposed facade concept, confirm existing conditions /configuration, update the code review and address required modifications, develop construction controls necessary to maintain parking operations, develop front end specification requirements (Divisions 0 and 1), update estimated construction costs, and finalize the 2010 project schedule. 1. The initial work effort will involve compiling and distributing the most recent design information, including design assumptions and the 2006 design documents. 2. Meet with the City and the Hospital to establish project requirements, establish the schedule, and to set milestone dates. 3. Attend, chair and document two (2) design coordination meetings with the City and Hospital. 4. Present the proposed architectural concept to the City of South Bend. We understand that site plan approval will not be required for this project. 5. Review building code /zoning changes that may affect construction and cost. We propose to retain RTM (Code Consultant) to assist with this review. Our current scope does not include the preparation of variance applications, if required. 6. Meet with City building officials to review our understanding of specific code requirements and their impact on the project. 7. Construction Planning /Coordination - We will meet with the City and Hospital to develop specific project requirements for construction controls and phasing. As a minimum, the following items will be discussed: a. Required contractor construction sequencing to minimize disruption to parking and adjacent buildings. b. Review Hospital requirements or concerns that will affect construction such as noise restrictions dust and fume controls, required construction signage, barricades, construction safety, etc. 8. ' Prepare front end specifications (Division 0 and Division 1) based on City requirements. 9. Prepare final architectural and structural plans, details, and specifications required for the architectural improvements. 10. Submit required documents for review to the appropriate government authorities. 0 1 11. Confirm the construction cost estimate and the anticipated construction schedule.