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REGULAR MEETING FEBRUARY 1.4, 2011 40
<br />Mr. Gilot stated the award would not be based upon the proposal amounts, but a scoring matrix
<br />that would be reviewed and evaluated by a review committee. Upon a motion made by Mr.
<br />Littrell, seconded by Mr. Inks and carried, the above proposals were referred to the review
<br />committee for review and recommendation.
<br />AWARD BID AND APPROVE CONSTRUCTION CONTRACT— OLIVE ROAD WIDENING
<br />—PROJECT NO. 110 -090 AEDA TIF
<br />Mr. Bill Schalliol, Community & Economic Development, advised the Board that on January 10,
<br />2011, bids were received and opened for the above referenced project. After reviewing those
<br />bids, Mr. Schalliol recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder Grade -Rite Excavating, PO Box 837, Granger, Indiana 46530, in the amount
<br />of $56,700.00. Upon a motion by Mr. Inks, seconded by Mr. Littrell and carried, the
<br />recommendation that the bid be awarded as outlined above was approved. Additionally Mr.
<br />Littrell made a motion that the Construction Contract be approved subject to its receipt. Mr.
<br />Inks seconded the motion, which carried.
<br />APPROVE BID AWARD EXTENSION — 2011 ASPHALT PAVING STREET MATERIALS
<br />ITEMS 1 -26 & 36 (MVH)
<br />Mr. Rob Nichols, Engineering, advised the Board that on April 12, 2010, the above referenced
<br />bid was awarded to the lowest responsible, responsive bidder, Walsh & Kelly, Inc., 24358 SR
<br />23, South Bend, Indiana 46614. Walsh & Kelly, Inc. has agreed to extend the unit prices to
<br />include the City's 2011 street material needs. Mr. Nichols recommended that the Board approve
<br />the bid award extension in those unit price amounts. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted and the bid award extension be approved as outlined above. Mr.
<br />Littrell seconded the motion, which carried.
<br />APPROVE BID AWARD EXTENSION — 2011 CONCRETE STREET MATERIALS --ITEMS
<br />27 -35 - (M H)
<br />Mr. Rob Nichols, Engineering, advised the Board that on April 12, 2010, the above referenced
<br />bid was awarded to the lowest responsible, responsive bidder, Kuert Concrete, Inc., 3402 Lincoln
<br />Way West, South Bend, Indiana 46628. Kuert Concrete has agreed to extend the unit prices to
<br />include the City's 2011 street material needs. Mr. Nichols recommended that the Board approve
<br />the bid award extension in those unit price amounts. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted and the bid award extension be approved as outlined above. Mr.
<br />Littrell seconded the motion, which carried.
<br />APPROVE BID AWARD EXTENSION — TWO 2 2011 OR NEWER 3/4 TON FOUR -WHEEL
<br />DRIVE EXTENDED CAB PICK -UP TRUCKS SEWER CAPITAL
<br />Mr. Jeff Hudak, Central Services, advised the Board that on April 12, 2010, the above referenced
<br />bid was awarded to the lowest responsible, responsive bidder, Bloomington Ford, 2200 South
<br />Walnut, Bloomington, Indiana 47403, in the amount of $28,987.75 each. Bloomington Ford has
<br />agreed to extend the unit prices for the purchase of two additional trucks. Mr. Hudak
<br />recommended that the Board approve the bid award extension in those unit price amounts.
<br />Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid award
<br />extension be approved as outlined above. Mr. Inks seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 4 —.TRAFFIC SIGNAL MODERNIZATION — WESTERN
<br />AVENUE —PROJECT NO, 108 -065 FHWA
<br />Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 004 on
<br />behalf of Michiana Contracting, Inc., 7843 Lilac Road, Plymouth, Indiana 46563, indicating the
<br />Contract amount be increased by $611.84 for a new Contract sum, including this Change Order,
<br />in the amount of $659,350.80. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and
<br />carried, the Change Order was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THIRTY -FIVE
<br />35 MORE OR LESS 2011 OR NEWER FRONT -WHEEL DRIVE POLICE PATROL
<br />VEHICLES CAPITAL LEASE
<br />In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion
<br />made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved.
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