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AGENDA REVIEW SESSION FEBRUARY 10 2011 36 <br />south of the first alley south of Mishawaka Avenue. Mr. Gilot suggested an Occupancy <br />Permit, rather than an easement as originally submitted, would be better. Mr. Gilot <br />explained that someday there might be a change in the right -of -way and a permanent <br />easement would create problems. Mr. Littrell suggested an encroachment would be the <br />best way to handle this. Mr. Barnes asked what the Board would need from him. Mr. <br />Gilot stated a drawing with utility locates would be best, but if he couldn't obtain that, an <br />updated drawing of the proposed route of the conduit would be acceptable, along with the <br />encroachment and the indemnification signed by Indiana University. Mr. Littrell stated <br />the manhole covers in the street would need to meet INDOT standards. <br />- Resolution No. 17-2011 — Disposal of Unfit and /or Obsolete Property <br />Mr. Ed Herman, Water Works, stated there is a list of approximately one - hundred <br />electronic items being disposed of attached to this resolution. Mr. Inks questioned what is <br />being done with the old computers and equipment. Mr. Herman stated he was not sure. <br />Mr. Gilot requested he contact the IT department and ask them how they normally <br />dispose of their old computer equipment. <br />- Bid Award Extensions — Concrete and Asphalt Street Materials <br />Mr. Rob Nichols, Engineering, stated Walsh & Kelly and Kuert Concrete have agreed to <br />extend their 2010 unit bid prices for street materials for 2011. Mr. Nichols stated he <br />researched the cost of asphalt and concrete and determined that prices will be rising in <br />2011, so he is recommending the Board agree to extend their current contract prices. Mr. <br />Gilot requested Mr. Nichols prepare a Memorandum to Purchasing with the details of the <br />extension of the current prices explained. <br />- Opening of Bids — Coveleski Stadium Improvements — Main Concourse Construction <br />Mr. Inks stated the bid opening date on this project was re- advertised for February 24, <br />2011 to allow for the addition of a project labor agreement. The Clerk confirmed that was <br />correct and stated she would remove the bid opening from this agenda. <br />- Professional Services Agreement — JF New <br />Mr. Gilot informed the Board that the cost of this agreement will be $55,130 and is to be <br />funded by Wastewater Utilities. He noted the agreement is to help move the City along to <br />train staff in green development. He stated Engineers are not often thinking about green <br />development when they are designing projects, and the City needs to start moving in that <br />direction. <br />- Professional Services Proposal — DLZ Indiana, LLC <br />Mr. Littrell stated the cost of this new project for traffic signal installation at Angela <br />Boulevard and Leahy Drive will be less than noted. He stated Notre Dame University is <br />supplying the equipment and the City will install it. <br />The Clerk was instructed to post the agenda and notify the media and other persons who have <br />requested notice of the meeting agenda. No other business came before the Board. The meeting <br />adjourned at 11 :25 a.m. <br />ATTEST: <br />Linda M. Martin, Clerk <br />BOARD OF PUBLIC WORKS <br />&!� � Jt�- <br />Gary A. Gilot4E.1 President <br />W, Member <br />Carl P. Littrell, M me ber <br />