02/14/11 Board of Public Works Minutes

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AGENDA REVIEW SESSION FEBRUARY 10, 2011 35 The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m.. on Thursday, February 10, 2011, by Board President Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition of an extension of a 2010 bid award to Bloomington Ford for two additional 3/4 ton four -wheel drive extended cab pick -up trucks; the renewal of three industrial discharge permits; Environmental Services Monthly Report of Operations; and an Encroachment into the public right- of-way for Indiana University to run conduit. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — TRADE DRIVE CONSTRUCTION — PROJECT NO. 110 -048 AEDA TIF In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr, Inks, seconded by Mr. Littrell and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF AGREEMENTS The following Agreements were submitted to the Board for approval: Type Business Description Amount Motion/ Second Shelter Plus Oaklawn Shelter Plus Care Permanent $42,840.00 Inks / Gilot Care Psychiatric Housing (SPC HUD) Agreement Center, Inc. Shelter Plus Oaklawn Shelter Plus Care Scattered $92,820.00 Inks / Gilot Care Psychiatric Site (SBC HUD) Agreement Center, Inc. Shelter Plus Oaklawn Shelter Plus Care;Gateway $141,120.00 Inks / Gilot Care Psychiatric (SBC HUD) Agreement Center, Inc. Ratify Corporation for Lot 13 in the Maplewood N/A Gilot/Inks Release of Entrepreneurial Second Addition, Elkhart Mortgage Development The Board discussed the following agenda items: - Professional Services Agreement — Lawson Fisher Associates Mr. Bill Schalliol, Community and Economic Development, stated Lawson Fisher will be preparing all of the paperwork for the right-of-way acquisitions of thirty -three parcels in the Main/Lafayette area for this connector design. Mr. Gilot questioned the cost of the agreement and suggested the City could save a lot of money if the work was done in- house. He stated the Legal Department handled the Miami Road acquisitions and the cost was substantially less. Attorney Cheryl Greene noted this cost doesn't include the actual acquisition and seems expensive for what is being done. Mr. Gilot requested a cost analysis of in -house versus outside cost be done and Mr. Schalliol consider the options and let the Board know what he decides at Monday's Board meeting. - Professional Services Agreement — R.W. Armstrong Mr. Al Greek, Environmental Services, informed the Board that this work on lift station standard operating procedures and pump down testing will allow for actual pumping capacity to be viewed rather than approximating the pumps' operations. - Renewal of Contract -- Corporate Graphics Solutions Ms. Nancy Yarbrough, Water Works, stated she is requesting to extend 2010's contract prices for paper products for 2011. She noted Corporate Graphics has offered to extend 2010 prices with no increase, and she is not able to' get competitive prices. Ms. Yarbrough informed the Board she would like to see if she can get a three year extension next year if they will extend their prices again. - Encroachment — Indiana University at South Bend Mr. Jeff Barnes, Wightman Petrie, requested the Board give him some guidance on what is needed for Indiana University to extend conduit across the right -of -way on 201h Street,