09/20/07 Committee Meeting Minutes

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September 20, 2007 Personnel and Finance Committee Meeting M'snutes Page 6 Downtown South Bend. Inc., ~aqe 295: Paul Meyer, DTSB, Inc. Board Chairperson noted that he, Kay Ball and Marco Mariani were present. He stated that this has been a year of re-energizing the organization and maintaining successes. DTSB, Inc. is now in the black with all outstanding indebtedness being satisfied. He provided a copy of the "Football Fridays Tent Party 2007 Season" (copy attached) to the committee. He highlighted that several changes have been implemented which address accounting and reporting; creation of a finance committee; conflict of interest policies; and an internal audit system. They have helped facilitate the growth of Art Beat; sponsor Football Friday Tent Parties; installed bike racks in the downtown; oversee $SD,DOD in facade grants; have an effective Ambassador program which assist in public works items, public safety; etc.; have a weekly newsletter; and at their meeting on October 1st will have a new person with 25 years of marketing experience far event coordination. Mr. Meyer stated that the Eddy Street Common will be good competition. Aboard nominating committee has been formed with an emphasis on seeking more small business and minorifiy representation for better strategic planning. Mr. Meyer stated that they are efficienfily using fihe monies provided. He noted thafi the Board now reviews requests for facade grant requests. President Rouse stated that he appreciates the collaboration. Marco Mariani noted that it has been five (5) months of the current staffing arrangement. DTSB, inc receives $250,OOD EDITand $275,ODD TIF. Dr. Varner suggested that the Office of the City Clerk be added to the weekly newsletter. He also requested that copies of all new procedures which DTSB, Inc. has implemented be sent to the Office of the City Clerk. Mr. Meyer noted that it is an email newsletter and it can be sent directly to each Council Member as well. He added that he met earlier this year with Council Member Dieter's Community and Economic Development Committee and looks forward to future meetings wifih that Committee. Under the public portion, Ken Peczkowski circulated various pictures he had taken of areas of the downtown along with a copy of a recent contract approved by the Board of Public Works. He questioned the amount of money spent on cleaning the downtown with many of the pictures depicting trash in flower beds. He added that he had contacted Don Inks about this earlier. Mr. Mariani noted that clean-up is a new scope of work far the Ambassadors, noting that he receives detailed reports from the Ambassadors on their services and duties performed.