09/17/07 Council Special Meeting Minutes

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SPECIAL MEETING SEPTEMBER 17. 2007 Councilmember Puzzello made a motion to amend the second substitute bill. Councilmember Dieter seconded the motion which carried by a voice vote of eight (8) ayes. Councilmember's Rouse and Kirsits, Co-Sponsors, made the presentation for this bill. Councilmember Rouse read a letter dated September 13, 2007, addressed to Members of the South Bend Common Council and signed by both Councihnember's Rouse and Kirsits. September 13, 2007 Members of the South Bend Common Council 4d` Floor County-City Building South Bend, Indiana 46601 Re: 2nd Substitute Bill No. 44-07 Special Event Regulations Dear Council Members: Good dialogue has taken place since the last Community Relations Meeting when amended versions of Bill No. 44-07 were publicly discussed. As a result of these continuing discussions, we are pleased to file a 2nd Substitute Bill No. 44-07. Our primary goals are to protect the residents of our residential neighborhoods; to protect all visitors who come to our residential neighborhoods; to formally establish a community/campus coalition; and to establish a mechanism to permit limited residential lawn paring on a city-wide basis. Some of the key items in 2nd Substitute Bill No. 44-07 include: • Proposing regulations which carefully balance the rights of residents in the neighborhood with the responsibilities of the person(s) who host special events • Creating a 19-member Community/Campus Advisory Coalition (CCAC) composed of neighborhood residents, City appointed and elected officials, Officials from the University of Notre Dame, Indiana University South Bend and St. Mary's College, and the Student Body Presidents of each of these institutions who would meet on a regular basis throughout the year and make advisory recommendation to the Community Relations Committee and the Residential Neighborhoods Committee (See Sec. IS-52, pp. 4-5 for more detail) • Enabling the CCAC to collaborate, brainstorm and make advisory recommendations to the Council, with the boarding house regulations being implemented at such later date when the Common Council determines that they are needed in order to protect the quality of life in negatively affected residential neighborhoods or if there is a lack of substantial progress by the CCAC [Applications governing such special events would be required 5 days prior to a proposed event] (See Sec. VIII on page 14) • Clarifying the responsibilities of sponsors with regard to underage drinking so that they are responsible social hosts (See Sec. 14-53. ¶ (f~, p. 6for more detail) • Banning portable toilets at all special events held on residentially zoned property held throughout the City (See Sec. 14-54, ¶ (a)1, p. 7 for more detail) • Requiring all litter, refuse, etc related to a special event held on a residentially zoned property to be removed from the property where the special event takes place, as well as from any adjoining properties (public or private) within 12 hours (See Sec. 14-54, ¶(a)1, p. 7for more detail)