01/24/11 Board of Public Works Minutes

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REGULAR MEETING JANUARY 24, 2011 30 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the renewal of the License was approved. APPROVE TRANSIENT MERCHANT LICENSE RENEWAL — HUGE GOLF LIQUIDATION SALE Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Building Department, Fire Department, and the Police Department for a renewal of the above license from Maple Hill Golf, 5555 Ivanrest Avenue SW, Grandville, Michigan. The license is being used for the sale of miscellaneous golf merchandise at the Century Center in downtown South Bend. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the renewal of the License was approved. FILING OF YEARLY SUMMARY REPORT — DEPARTMENT OF PUBLIC WORKS The Divisions of Central Services submitted their Yearly Summary Report for 2010. This report reflects injuries /accidents for each month for the 2010 year, and provides for a comparison. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the reports was accepted and filed, FILING OF MONTHLY AND PERFORMANCE MEASURE REPORTS — DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services and Central Services submitted their Monthly and Performance Reports for the month of December, 2010. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FILING OF SAFETY REPORTS --- DEPARTMENT OF PUBLIC WORKS The Divisions of Central Services submitted their Safety Report for December 2010. These reports reflect injuries/accidents for the month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the report was accepted and filed. APPROVE AMENDED IRREVOCABLE LETTER OF CREDIT: Mr. Tony Molnar, Division of Engineering, submitted the following amended Irrevocable Letter of Credit amending the expiration date to January 31, 2012, and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO.: 2544726682 ISSUED BY: MutualBank FOR: Cleveland Woods Development Co., LLC — Fernwood, Phase 3 AMOUNT: $61,870 EXPIRES: January 31, 2012 IMPROVEMENT: Sanitary Sewer and Municipal Water Mr. Inks made a motion that the Letter of Credit, as outlined above, be approved. Mr. Littrell seconded the motion, which carried. RATIFY RELEASE OF CONTRACTOR BOND Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor Bond be released as follows: Business Bond Type Approve/ Release Effective Date Paul Hundt Concrete Contractor, Inc. Contractor Release February 7, 2011 Mr. Littrell made a motion that the Bond's release as outlined above be ratified. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy.