06072018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION JUNE 7, 2018 170 Mr. Sherman stated two (2) quotes were received for this equipment, both from the same vendor. He noted the low quote was non -responsive to the specifications so they are awarding the higher quote. - Negotiated Contract — Interstate Gas Supply Mr. Gilot asked Mr. Adam Parsons, Facilities Manager, if the price for gas is up or down from last years'. Mr. Parsons stated it has remained the same, as well as delivery costs. Mr. Gilot asked if they would lock in the price. Mr. Parsons stated they don't because the utility provider hedges in strips and will notify the city to approve or deny as the costs change. Ms. Dorau noted that since the city started contracting, they've saved $300,000 to $400,000 per year. - Professional Services Agreement — Black & Veatch Corporation Mr. Jacob Klosinski, Wastewater, stated this is for the design of the Wastewater Treatment Plant electrical upgrades. He noted this has been tabled for years due to the cost, adding they will be doing the upgrades in parts rather than the whole plant at once. Mr. Klosinski stated some of the components are sixty (60) years old. He noted the normal life span is twenty-five (25) to thirty (30) years. Mr. Klosinski stated the upgrades will cut costs by putting the plant in a better rate schedule. - Professional Services Agreement — Kil Architecture and Planning Mr. Klosinski stated they are focusing on occupied spaces for these building masonry improvements. He noted this first area is a key area for personnel. He stated they are trying to get the masonry building spaces dry. - Opening of Quotations - Roto Rooter Jetter Removal Mr. Klosinski stated a Roto Rooter head got stuck in a lateral on Mishawaka Avenue. This quote is to get it removed. - Award Bids — Ravina Park — Bowman Creek Stabilization Ms. Alicia Czarnecki, Engineering, stated they are asking to award Divisions No. 2 and 3 and rejecting Division No. 1 due to costs. She noted Item 9.B., Request to Advertise for Ravina Park Stabilization, is related to this. - Resolution Empowering City Engineer's Office to Establish and Post Noise Ordinance Signs Ms. Czarnecki stated this resolution is to empower the City Engineering Department to post noise ordinance signs, due to a lot of citizen requests for this. Mr. Gilot asked if there is a decibel level. Ms. Czarnecki stated it applies to vehicle noise. Mr. Gilot stated they need decibels to enforce it. Ms. Czarnecki stated it's 80 decibels. The Board discussed the difficulty of getting equipment to the area for testing the noise when it occurs, and from what distance it would be considered over 80 decibels. Ms. Maradik questioned why we are putting up signs all over town. Ms. Kara Boyles, City Engineer, stated these requests are for the triangle neighborhood. Mr. Gilot asked if they looked at doing a pilot to see if it's useful. Ms. Boyles stated they did not, but she liked that idea. Ms. Fritzberg noted it doesn't change enforcement, there is already an Ordinance that addresses this issue. Mr. Gilot asked if they could do a ninety (90) day trial, adding they would like boundaries and a range of time for an experiment. Ms. Boyles stated they would redo the resolution and asked that this be removed from the agenda. - Opening of Quotations — East Race Sidewalk Repair Ms. Sue Ellen Doudrick, Engineering, asked that the wording "under Colfax" be added to the title of this project, noting there will be additional areas to come so they need to be able to discern between them. She noted there are historical water issues here that will be addressed. - Award Quotation - Bowman Creek Improvements Ms. Doudrick stated this project is for clean-up of a culvert and installation of a gate. Mr. Gilot asked if she had coordinated with another project related to the Bowman Creek. Ms. Doudrick stated they checked and determined this will not overlap with the other project. - Change Order — Old Clay Utilities Sewer Lining Ms. Doudrick stated this is for an upsize in the sewer pipe and a time extension. She noted they will have a revision to the date because they can't start until an easement is acquired. Ms. Kara Boyles stated she asked for them to look at an alternate route. Mr. Gilot noted this could take a very long time in the experience he has had in the past with gaining an easement. - Opening of Bids — Berlin Place Site Concrete, Landscape Plantings, and Building 4 Roof Pavers Mr. Mueller questioned if this was being paid out of the TIF bond. Ms. Boyles stated the agenda should just state RWDA TIF, it shouldn't be the TIF bond. - Opening of Quotations — APS Installation Mr. Gilot asked Mr. Kyle Silveus, Engineering, what APS was. Mr. Silveus explained it stands for accessible pedestrian signal for traffic signals. He stated this will make a bird chirping sound. - Professional Services Agreement — Lochmueller Group, Inc.