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AGENDA REVIEW SESSION JUNE 7, 2018 169
<br />The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on
<br />Thursday, June 7, 2018, by Board President Gary A. Gilot, with Board Members Elizabeth
<br />Maradik, Therese Dorau, James Mueller, and Suzanna Fritzberg present. Also present was
<br />Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board
<br />with a proposed agenda of items presented by the public and by City Staff.
<br />AWARD QUOTATION — MAYOR'S OFFICE CARPET (COIT)
<br />Mr. Adam Parsons, Sustainability, advised the Board that on May 22, 2018, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Parsons recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Office Interiors, 1415 University Drive Court, Granger, IN 46530, in the amount of
<br />$11,770. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the
<br />quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
<br />Board members discussed the following item(s) from the agenda.
<br />- Street Name Change
<br />Mr. T.J. Sult, President, East Side Little League, was present and addressed the Board. He stated
<br />they are requesting to rename the drive into the Little League Park, currently named Keller
<br />Street. He noted there are no homes on the street. Mr. Sult stated they would like to call it Ray
<br />Schreiner Street to honor Mr. Schreiner after thirty (30) years of volunteering with the Little
<br />League in many capacities. He noted if you GPS the address it takes you out to the airport to
<br />another Keller Street. He added it's very confusing, especially to people coming from out of
<br />town. He stated the name change will help people find the park.
<br />- Assignment of Leases, and Use, Maintenance and Fagade Agreements
<br />Mr. David Relos, Community Investment, stated Community Investment is requesting to assign
<br />the Board rights to the Michigan Street shops for the sale of the property. He explained the Use
<br />and Maintenance Agreements are to make sure the shop's look is consistent and cohesive. He
<br />noted they will be selling the floor to ceiling shops, and the Board will retain the Leighton and
<br />Wayne Parking Garages and air above space. He noted there is .an easement involved for the
<br />HVAC systems in the shops and there will be an exclusive right to purchase included in the
<br />agreements for the City. He asked that the effective date for the documents state the closing date,
<br />not the Board's approval date. Mr. Gilot asked if the Board had done a resolution to assign Mr.
<br />Relos to act on behalf of the Board for the closing documents. Mr. Relos noted the
<br />Redevelopment Commission owns the shops, and they did one on his behalf.
<br />- Amendment to QPA Software Agreement
<br />Mr. Dan O'Connor, IT Department, stated this is actually two (2) agreements with Kronos to
<br />optimize the integration with Human Resources and Payroll modules. He explained one (1) is a
<br />configuration agreement for $70,880 and the other part is an interface agreement for $28,160. He
<br />noted this accomplishes several changes, including adding the Fire Department, and an overtime
<br />figuring feature.
<br />- Membership Agreement — Collective Shift
<br />Mr. Brian Donohue, IT Department, stated this is agreement is for the City to become a network
<br />member to be able to use the LRNG platform. He noted the success of the platform in Chicago
<br />and Kansas City. Ms. Dorau questioned who the target audience will be. Mr. Donohue stated it is
<br />geared to young adults and open to the community. Ms. Fritzberg questioned if the City will tie
<br />in with the schools. Mr. Santi Garces, IT, stated that is possible.
<br />- Agreement —Hurry Home
<br />Ms. Alkeyna Aldridge, Community Investment, stated this is for a pilot program to stabilize the
<br />market in certain neighborhoods. Ms. Fritzberg asked if this is a donation or a contract. Ms.
<br />Aldridge stated it is both, explaining it is a donation, but the City has certain things they want
<br />them to do. Ms. Fritzberg stated she is more concerned about the relationship with the two (2)
<br />parties, noting the City policy has been to move away from grant agreements. Mr. Mueller noted
<br />this is a pilot. Mr. Gilot asked if there is a home assessed at $30,000 or $40,000, will they not be
<br />eligible for the program, noting the minimum assessed value of $50,000. Mr. Mueller stated
<br />there isn't a minimum, it's up to $80,000. Ms. Dorau asked if there are living standards that must
<br />be met. Ms. Aldridge the properties will have to be inspected by inspectors from the city. Mr.
<br />Gilot stated it's a good concept that could lead to more home ownership in the city.
<br />- Award Quotation — Rum Village Dog Park Construction
<br />Mr. Patrick Sheman, VPA, stated the two (2) alternates they are awarding are for concrete used
<br />for the pad and the extension of a water line in the park.
<br />- Award Quotation — Charles Black Center Exercise Equipment
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