Opening of Quotations - Preventative Maintenance of Repair and HVAC Equipment & Controls - Dynamic Mechanical Services

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Preventative Maintenance Services Preventative Maintenance Services shall include, but not be limited to, the following: • Cleaning coil surfaces • Check electrical contacts • Check burner orifices • Calibrate temperature controls • Tightening of electric connections and mounting bolts • Check refrigerant levels, super heat • Check gas pressure to units • Lubricate motors and bearings • Perform filter changes (Quarterly) unless otherwise noted. - Exception: Filter changes required at recurring cycles that are less than Quarterly (i.e. semi- annual / annual) will be performed by Owner unless otherwise noted. • Replace all belts semi-annually or as noted on individual unit's preventative maintenance schedules • Recharge A/C Units when needed and Clean Coils Specific Performance Information and Reporting Requirements The Contractor shall be responsible for providing the following services as they relate to performance, response time, informational submittals, documentation, and reporting: • For one-year agreements, the period of performance shall be July 1, 2018 through June 30, 2019. • For three-year agreements, the period of performance shall be July 1, 2018 through June 30, 2021. • Preventative Maintenance and Repair services shall include all parts, labor and materials to perform Preventative Maintenance and repairs to all HVAC equipment and controls. • Contractor shall self -perform Preventative Maintenance and Repair Service and shall not subcontract any services to another Contractor without consent of Owner. • Contractor shall be on site within two (2) hours from time notified. • Contractor must acknowledge or return Emergency calls within 30 minutes. If Contractor does not respond, Owner may seek repairs from another source. • Indicate Trip Charge, if any, for all non -Preventative Maintenance work. No trip charge will apply if response is longer than 2 hours. • Indicate percent discount on all parts. • Indicate hourly rate for all regular hour work performed not under Preventative Maintenance Service. • Provide Lochinvar Boiler Certified Personnel — List Employee's. • Contractor must be able troubleshoot and provide Siemens Talon software programming support for all HVAC Control Systems. • Must have Staff to respond to Emergency calls and repairs. • Owner supplied Hazardous Safety Training shall be required for all Service personnel prior to performing Preventative Maintenance. • South Bend Utilities has two Bureaus / Departments: Wastewater and Waterworks. • Provide Quotation Pricing for Wastewater and Waterworks as separate line items in Quotation Form. • Billing for Preventative Maintenance and Repair service will be billed to each Bureau / Department. • All Preventative Maintenance procedures shall be performed as the manufacture of equipment recommends. Exceptions shall be considered only with South Bend Utilities review and approval. • Every attempt was made to include all assets on the attached list of Assets. Preventative Maintenance service shall be provided on all HVAC assets at the South Bend Utilities locations listed in this agreement. • Any Equipment added after the effective date of the signed agreement will be serviced on a Time and Material basis. Version 8 — 02/25/14