Opening of Quotations - Preventative Maintenance of Repair and HVAC Equipment & Controls - Dynamic Mechanical Services

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Quarterly Preventative Maintenance Service The Contractor shall be responsible for providing Quarterly Preventative Maintenance Services as follows: • Quarterly Filter changes for Pumping Stations (0) • All Belts shall be changed two (2) times yearly; old belts shall be returned to Owner on the date the belt is replaced. • Building #20 Truck Bay exhaust fans (2) may use belts suited for yearly (annual) service. All other exhaust fans shall be changed two (2) times per year. • Work history reports shall be supplied and updated in every mechanical room. • One service person shall be assigned to Wastewater as the Contractor's representative. • One service person shall be assigned to Waterworks as the Contractor's representative. • Computerized tasking for each piece of equipment. • Wastewater Equipment has assigned Asset Numbers specific to each HVAC unit. Contractor shall use and refer to specific Asset Numbers in all documents for Preventative Maintenance tasks and repairs. • Waterworks Asset numbers are currently being assigned and will be provided during the agreement term. Once Asset numbers are provided, all asset units shall be referenced with the assigned asset number for all service documentation. • All others asset Preventative Maintenance reports and documents shall reference equipment name and site location. • Perform start up and shut down service for heaters and furnaces in Buildings 4, 6, 7, 12, 13, 20, 21 and Organic Resources at Wastewater Facilities and as needed at Waterworks Facilities. • Several service locations require an aerial lift for access. The Owner may be able to supply a lift if scheduled in advance of work. Coordinate use of Owner supplied lift with Owner's designated Maintenance Representative(s). • Provide a yearly schedule for the Preventative Maintenance Inspections and a copy of the computerized tasking report. Digital and hard copies shall be submitted to the Owner's designated Maintenance Representative(s). • Notify Owner before beginning Preventative Maintenance Service and expected completion date(s). • All non -Preventative Maintenance work will require daily Service Tickets with a description of work, parts used for repairs, and labor. Additional Information to be provided with Quotation (See Attachment): Complete the attached service rate worksheet and questionnaire. • Non -Preventative Maintenance Service hourly, overtime, and premium rates and hours. • Trip charges. • Discount on parts. • Contractor shall provide three local references with similar maintenance contracts with the Contractor. • Confirm number of years in business. • Confirm number of field service personnel. • Provide telephone numbers for service during normal hours and after hours. • Indicate Contractor's emergency response procedure. Seasonal Service Information pertinent to South Bend Utilities Locations • More frequent Preventative Maintenance Service may be required during cooling season • Cottonwood has been known to plug condenser coils and may require cleaning or periodic removal of debris from units. Version 8 — 02/25/14