04/13/1981 Board of Public Works Minutes

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L� U V REGULAR MEETING Rieth -Riley Construction Co. P. 0. Box 1775 South Bend, Indiana 46634 Bid Package #126 Fine Grading & Shaping Bid Package #127 Paving St. Joseph Valley Structural Steel 1203 Kent Street Elkhart, Indiana 46514 Bid Package #129 Metal Fabrication Evans Metal Products, Inc 53412 County Road 9 Elkhart, Indiana 46514 Bid Package #129 Metal Fabrication Bid Package #130 Aluminum Fabrication Combined Bid #129 and #130 Andrew Troeger & Company 122 South Niles Avenue South Bend, Indiana 46617 Bid Package #130 Aluminum Fabrication Interior Finishes, Inc. 11477 W. Third Street Osceola, Indiana 46561 Bid Package #132 Quarry Tile APRIL 13, 1981 Bid was signed by Richard D. Ruhlman, non- collusion affidavit was in order and a 5% bid bond was submitted. $15,380.00 $47,300.00 Bid was signed by Dean R. Kelly, non - collusion affidavit was in order and .a 5% bid bond was submitted. $46,960.00 Bid was signed by Clifford D. Evans, II, non - collusion affidavit was in order and a 5% bid bond was submitted. $54,606.00 $50,750.00 $104,000.00 Bid was signed by Earl E. Troeger; non - collusion affidavit was in order and a 5% bid bond was submitted. $39,950.00 Bid was signed by Alfred R. Vicsik, non- collusion affidavit was in order and a 5% bid bond was submitted. $19,435.00 Mr. Crone advised that a bid had just been received at 10:00 a.m., from Tropical Plan Rentals, P. 0. Box 146, Aptakistic Road, Prairie View, Illinois. It was noted that the bid had been delivered via Federal Express and an attempt had been made on Saturday, April 11, 1981, to deliver the bid; however, there had been no one in the office to sign the receipt of same. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Clerk was instructed to return the unopened bid, and the bid Tropical Plant Rentals was, therefore, rejected. Mr. David Jahn, Construction Manager, questioned why the Board had chosen to reject the bid of Tropical Plant Rentals when there was evidence Federal Express had tried to deliver the package prior to the bid deadline. Mr. Hill explained that it had been thought the bid would have been delivered and someone in security would have been available to sign it. He stated that the Board did not want to be in a position where it would have to waive the deadline require - ment or make exceptions. He advised that, a few weeks ago, an exception had been made when a bid had been turned in past the dead- line only because there had been a change in the bid opening date. Mr. Crone stated that it was not a matter of finding fault with a company. A gentleman in the audience asked why then the Board had given another company additional time to submit the proper bid security. Mr. Crone stated that, in the case of Hunziker's, and in past bid openings by the Board, the bid security is not an automatic fatal defect, such as a late bid or an unsigned bid. He stated that the Board has allowed, in the past, the bidder to submit the correct form of bid security within a 48 -hour period, and he stated that