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04/06/1981 Board of Public Works Minutes
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04/06/1981 Board of Public Works Minutes
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Board of Public Works
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Minutes
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4/6/1981
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y <br />REGULAR MEETING APRIL 6, 1981 <br />APPROVAL OF FINAL CHANGE ORDER AND PROJECT COMPLETION <br />AFFIDAVIT (PHILLIPA SEWER PROJECT) <br />Mr. Leszczynski stated that O'Neal Trucking Company had submitted <br />Change Order No. 2 (Final) for a decrease in the amount of the <br />Phillipa Sanitary Sewer Contract of $5,655.00. He further stated <br />that the Project Completion Affidavit indicated a total cost of <br />$139,060.57. Upon a motion made by Mr. Leszczynski, seconded by <br />Mr. Kernan and carried, the Change Order in the amount of a decrease <br />of $5,655.00 and the Project Completion Affidavit were approved. <br />The Maintenance Bond which is effective to April 6, 1984, was filed. <br />APPROVAL OF CONTRACT FOR REVIEW OF POLICE DEPARTMENT <br />AUTOMATIC DATA PROCESSING (RICHARD METZCUS) <br />Mr. Kernan explained that the proposed contract between the City of <br />South Bend and Professor Richard Metzcus provided for a review of <br />the soft -ware package of the computer equipment in place at the <br />Police Department. According to the contract, Professor Metzcus <br />would make recommendations on whether or not the system can be better <br />implemented both at the Police Department and through the South Bend <br />Community School Corporation. Mr. Kernan advised that the funds to <br />pay for the services would come from the Managing Criminal Investiga- <br />tion grant of which there was an allotment of approximately $15,000.00. <br />The terms of the contract stipulate that Professor Metzcus be paid <br />the sum of $2,835.00 upon completion of Phase I of the project; <br />$2,025.00 upon completion of Phase II; and $3,240.00 upon completion <br />of Phase Ill. Upon a motion made by Mr. Kernan, seconded by Mr. <br />Leszczynski and carried, the contract was approved. <br />APPROVAL OF AGREEMENT WITH MERCHANTS NATIONAL BANK & TRUST COMPANY <br />Mr. Kernan stated that a Letter of Agreement was being submitted for <br />Board approval between the City of South Bend and the Merchants <br />National Bank and Trust Company, Indianapolis, Indiana. According <br />to Mr. Kernan, the bank would provide services to the city as a <br />financial advisor as it relates to the $5.9 Million General Obliga- <br />tion Bond Issue, and would include structure of the issue, selection <br />of management, assistance with the debt rating, evaluation of trustees <br />and the timing and placement of the bond issue in the market to <br />assure that the city obtains the most advantageous interest rates. <br />Mr. Kernan stated that $5,000.00 would be the base fee, plus $1.00 <br />per bond or approximately $5,900.00, with a minimum floor of <br />$10,000.00. It was noted that the city had received four proposals <br />for this service and Merchants National Bank had been the lowest and <br />best proposal submitted. Upon a motion made by Mr. Kernan, seconded <br />by Mr. Hill and carried, the agreement was approved. <br />APPROVE REQUEST TO ADVERTISE TO RECEIVE BIDS FOR WORD <br />PROCESSING EQUIPMENT (CETA) <br />Mr. Elroy J. Kelzenberg, Director of Michiana CETA, requested permission <br />to receive bids for the lease /purchase of word processing equipment. <br />Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and <br />carried, the request was approved, with bids to be received by the <br />Board on April 20, 19081. <br />APPROVAL OF PROPOSAL FOR REPAIR OF ISLAND PARK RETAINING <br />WALL (COLE ASSOCIATES) <br />Mr. Leszczynski stated that Cole Associates was submitting a proposal <br />to make needed repairs to the retaining wall on Island Park in an <br />amount of not to exceed $2,500.00. Upon a motion made by Mr. Kernan, <br />seconded by Mr. Leszczynski and carried, the proposal was approved. <br />
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