04/06/1981 Board of Public Works Minutes

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y REGULAR MEETING APRIL 6, 1981 APPROVAL OF FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT (PHILLIPA SEWER PROJECT) Mr. Leszczynski stated that O'Neal Trucking Company had submitted Change Order No. 2 (Final) for a decrease in the amount of the Phillipa Sanitary Sewer Contract of $5,655.00. He further stated that the Project Completion Affidavit indicated a total cost of $139,060.57. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Change Order in the amount of a decrease of $5,655.00 and the Project Completion Affidavit were approved. The Maintenance Bond which is effective to April 6, 1984, was filed. APPROVAL OF CONTRACT FOR REVIEW OF POLICE DEPARTMENT AUTOMATIC DATA PROCESSING (RICHARD METZCUS) Mr. Kernan explained that the proposed contract between the City of South Bend and Professor Richard Metzcus provided for a review of the soft -ware package of the computer equipment in place at the Police Department. According to the contract, Professor Metzcus would make recommendations on whether or not the system can be better implemented both at the Police Department and through the South Bend Community School Corporation. Mr. Kernan advised that the funds to pay for the services would come from the Managing Criminal Investiga- tion grant of which there was an allotment of approximately $15,000.00. The terms of the contract stipulate that Professor Metzcus be paid the sum of $2,835.00 upon completion of Phase I of the project; $2,025.00 upon completion of Phase II; and $3,240.00 upon completion of Phase Ill. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the contract was approved. APPROVAL OF AGREEMENT WITH MERCHANTS NATIONAL BANK & TRUST COMPANY Mr. Kernan stated that a Letter of Agreement was being submitted for Board approval between the City of South Bend and the Merchants National Bank and Trust Company, Indianapolis, Indiana. According to Mr. Kernan, the bank would provide services to the city as a financial advisor as it relates to the $5.9 Million General Obliga- tion Bond Issue, and would include structure of the issue, selection of management, assistance with the debt rating, evaluation of trustees and the timing and placement of the bond issue in the market to assure that the city obtains the most advantageous interest rates. Mr. Kernan stated that $5,000.00 would be the base fee, plus $1.00 per bond or approximately $5,900.00, with a minimum floor of $10,000.00. It was noted that the city had received four proposals for this service and Merchants National Bank had been the lowest and best proposal submitted. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the agreement was approved. APPROVE REQUEST TO ADVERTISE TO RECEIVE BIDS FOR WORD PROCESSING EQUIPMENT (CETA) Mr. Elroy J. Kelzenberg, Director of Michiana CETA, requested permission to receive bids for the lease /purchase of word processing equipment. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the request was approved, with bids to be received by the Board on April 20, 19081. APPROVAL OF PROPOSAL FOR REPAIR OF ISLAND PARK RETAINING WALL (COLE ASSOCIATES) Mr. Leszczynski stated that Cole Associates was submitting a proposal to make needed repairs to the retaining wall on Island Park in an amount of not to exceed $2,500.00. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the proposal was approved.