12/15/1980 Board of Public Works Minutes

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REGULAR MEETING OPENING OF BIDS AND BID AWARD - STREET DEPARTMENT EQUIPMENT (ALLEY MAINTAINER) DECEMBER 15. 1980 This was the date set for receiving bids for the purchase of a used Alley Maintainer for the Street Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bid was opened and publicly read: Deeds Equipment Co. Bid was signed by John K. Brennan, 8015 E. 45th Street non- collusion affidavit was in Lawrence, Indiana order, and a bid bond in the amount of 10% of the bid was submitted. One (1) Huber Model M -850 Maintainer $24,788.00 Option: Deluxe cab included of $5,200.00 Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the above bid was referred to the Street Department for review and recommendation. Prior to adjournment of the meeting, Mr. Baumgartner recommended that the bid of Deeds Equipment be awarded for the alley maintainer in the amount of $19,588.00 (deducting the deluxe cab in the amount of $5,200.00), in order that the funds for the purchase of the equipment could be encumbered prior to the cut -off of purchase orders for the 1980 calendar year. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bid was awarded in the amount of $19,588.00. AWARD BID - MORSE ELECTRIC (INSTALLATION OF GUARDRAILS - ANGELA HILL AND IRONWOOD DRIVE) Mr. John E. Leszczynski, City Engineer, recommended that the low bid of Morse Electric in the amount of $4,111.80 for the installa- tion of guardrails on Angela Hill and a portion of Ironwood Drive be awarded. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the bid was awarded in the amount of $4,111.80. APPROVE PROJECT COMPLETION AFFIDAIVT - WALSH & KELLY (1980 SCARIFICATION PROJECT) Mr. McMahon noted that the 1980 Scarification Project had been completed by Walsh & Kelly in the total amount of $202,163.73. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Project Completion Affidavit was approved, subject to the filing of the required Maintenance Bond with the maintenance agreement to run to December 15, 1983. APPROVE RE- ADVERTISING FOR BIDS - TOWING AND STORAGE OF ABANDONED VEHICLES Mr. McMahon stated that the Board had previously advertised to receive bids for the towing and storage of abandoned vehicles; however, no bids had been received on December 8, 1980. In view of that, the specifications had been re- written to provide two separate contracts, one for towing and one for storage of the towed vehicles. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan . and carried, the request to re- advertise for bids was approved. APPROVE CHANGE ORDER NO. 1 - ST. JOSEPH VALLEY STRUCTURAL STEEL (FIRST BANK CENTER PROJECT) Mr. McMahon noted that a change order in an increase of $60,000.00 to the original contract with St. Joseph Valley Structural Steel Corporation for the erection of steel in the Atrium portion of First Bank Center and installation of guard rail in the Garage portion was being submitted for Board approval. He explained that, in'. 1979, bids were,received for this portion of the project, but the bids had come in extremely high over the budget figure and the project was re- advertised for the material portion of work only with the hope that negotiations would bring the erection of the steel portion down. He stated that the above change order was a