12/15/1980 Board of Public Works Minutes

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REGULAR MEETING DECEMBER 15, 1980 A regular meeting of the Board of Public Works was convened at 9:40 a.m., on Monday, December 15, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the regular meeting of December 8, 1980, were approved as submitted. AGENDA ITEMS ADDED Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the following items were added to the agenda: 1. Approval of a Project Completion Affidavit for Walsh and Kelly for 1980 Scarification Project; 2. Approval of request to re- advertise to receive bids for the towing and storage of abandoned vehicles; 3. Approval of Change Order No. 7 with Plaia Con- struction Co. for rehabilitation of 222 Lincolnway W. OPENING OF BIDS - CONTRACTUAL AGREEMENT FOR STREET SWEEPING This was the date set for receiving bids for a contractual agreement for street sweeping of certain designated streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Deeds Equipment Co. Bid was signed by John K. 8015 E. 45th Street Brennan, non - collusion affidavit Lawrence, Indiana was in order, and a bid bond in the amount of 10% of the bid was submitted. One -year contract - Hourly Rate: $119.80 Two -year contract - Hourly Rate: 132.00 Three -year contract - Hourly Rate: 145.20 Ries Equipment Company Bid was signed by James F. Ries, 2804 N. Catherwood Ave. non- collusion affidavit was in Indianapolis, Indiana order, and a bid bond in the amount of 10% of the bid was submitted. One -year contract Hourly Rate: $113.04 Two -year contract - Hourly Rate: 124.46 Three -year contract - Hourly Rate: 136.90 Mr. John Baumgartner, Manager of the Division of Transportation, explained that a total of 103 lineal miles was to be covered and the number of sweepers to be used to accomplish the cleaning was to be at the discretion of the successful bidder. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the above bids were referred to the Street Department and Engineering Department for review and recommendation.