01/10/11 Board of Public Works Minutes

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REGULAR MEETING JANUARY 10, 2011 15 FILING OF SAFETY REPORTS — DEPARTMENT OF PUBLIC WORKS.. The Division of Water Works submitted their Safety Report for the month of December 2010. This report reflects injuries /accidents for each month and provides for a comparison. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Certificates of Insurance for the following businesses were accepted for filing: Ryan Fireprotection, Inc. — Noblesville, Indiana Schwartz Electric, Inc. -- Wakarusa, Indiana RATIFY APPROVAL OF EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Excavation Rnnrk ha rntif pd mirciiant to RP.Cnhitinn 100 -9000 as follows- Business Bond Type Approved/ Released Effective Date Asplundh Construction Corp. Approved Excavation December 30, 01/10/2011 City of South Bend $924,712.16 2010 S &L Concrete & Excavating, LLC Approved Excavation December 30, 2010 Mr. Inks made a motion that the Bonds approval as outlined above be ratified. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $3,674,527.17 01/07/2011 Eddy Street Commons Bond $36,615.30 01/10/2011 City of South Bend $924,712.16 01/10/2011 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645, asked why pavers were being used for the Memorial Streetscapes project. Mr. Gilot stated the Engineers looked at porous paving also to find some form of pervious pavement. Mr. Littrell stated porous concrete and pavers costs were looked at and the pavers came in less expensive. Mr. Gilot added the City was in an area where they were challenged to get to a storm sewer and needed to find more cost effective drainage options, including the installation of a rain garden. Mr. Miller questioned whether the City was going to have a deduct Change Order for the Eddy Street Commons Streetscapes project. Mr. Gilot stated they would check on that and send an email reply to Mr. Miller. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:20 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President