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AGENDA REVIEW SESSION JANUARY 6, 2011 2 <br />The Agenda Review Session of the Board of Public Works was convened at 8:35 a.m. on <br />Thursday, January 6, 2011, by Board President Gary A. Gilot, with Board Members Donald E. <br />Inks and Carl P. Littrell present. Also present was Board Attorney Cheryl Greene. Board of <br />Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items <br />presented by the public and by City Staff. <br />ELECTION OF 2011 BOARD OF WORKS PRESIDENT <br />Upon a motion by Mr. Inks that the Board retains the current President, Mr. Gilot, as President of <br />the Board of Public Works for 2011, seconded by Mr. Littrell and carried, Mr. Gary A. Gilot was <br />elected President of the Board of Public Works for the year 2011. <br />APPROVE MINUTES OF PREVIOUS MEETING <br />Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the <br />Agenda Session, Regular Meeting and Claims Review Meetings of the Board held on December <br />16, 2010, December 20, 2010, December 28, 2010, and January 3, 2011 were approved. <br />RATIFY SUPPLEMENTALS TO CONTRACT — TEAMSTERS LOCAL NO. 364 <br />Attorney Cheryl Greene stated all of the terms and conditions of the supplemental agreements <br />were agreed on by the City and the Union during negotiations, ratified by the Teamsters in <br />November of 2010, and effective as of January 1, 2011. She stated the Legal Department is <br />currently in the process of putting them into final form. Ms. Greene noted it is quite an extensive <br />process mainly due to changes in the uniform policy. She stated the Teamsters were provided <br />with a summary with the highlighted changes which they reviewed and ratified. The Board is <br />being asked to approve the terms and conditions the Teamsters approved, to be put into the <br />contract. Mr. Jim Szucs, Attorney for Local Union No. 364, stated he agreed with and could <br />confirm everything Ms. Greene stated. Mr. Gilot stated the supplementals have no changes in the <br />terms and conditions from those ratified by the Teamsters; they are just formatting. Mr. Szucs <br />stated the contracts and supplementals have been sent out to managers in rough draft form, and <br />that is what they are currently using for reference. Mr. Gilot questioned whether the three year <br />salary ordinance is pending. Mr. Szucs stated the first year salary ordinance has been approved, <br />and they are going back to the Common Council to request the second and third year salary <br />ordinance approval. Upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the <br />supplementals to the Teamsters' contract were ratified. <br />The Board discussed the following items from the agenda: <br />- Reject Bid Award and Approve Request to Re- Advertise <br />Mr. Matt Chlebowski, Central Services, stated he was requesting the Board reject the bid <br />award for two (2) or more thirty-three (33) cubic yard side- loading refuse trucks to <br />Pyramid Equipment. He stated when he met with the company they informed him that <br />due to the weight distribution of the trucks, if they were fully packed to thirty -three (33) <br />cubic yards they would exceed the legal hauling weight requirements in Michigan. Mr. <br />Chlebowski stated they looked at several options, but the company could not come up <br />with a way to meet the legal requirements. He has decided to reject the bid award, and re- <br />advertise with different specifications. Mr. Chlebowski stated that Pyramid Equipment is <br />in agreement and stated they would be willing to supply a letter stating that they <br />understand and agree with the actions of the City. Mr. Chlebowski stated they would like <br />to put out two specs, and allow for two different configurations to see what they can get. <br />Mr. Gilot requested that Mr. Chlebowski talk to John Murphy in Finance to confirm there <br />would not be a problem with the lease financing being moved to the next year. <br />Change Orders: <br />- Raw Pump No. I Upgrade <br />Mr. Toy Villa, Engineering, stated this change order was due to the City requesting the <br />engine in the pump be re- positioned. Mr. Gilot noted the re- positioning was to allow for a <br />change in the engine drive. <br />- Southern View Drive Culvert Replacement <br />Mr. Villa stated the City requested to pull off of this job until spring. He informed the <br />Board that safety complaints were received from residents because the City could not <br />plow the street while construction was in progress. Several people had called with <br />concerns about dangerous driving conditions on the hill. <br />- Kennedy Park Sewer Separation — Phase I <br />Mr. Villa stated that a milling machine hit a deep void on Hartzer Street and it was <br />discovered that 200 feet of sanitary line needed to be replaced when they looked at <br />