08/07/1978 Board of Public Works Minutes

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24 q REGULAR MEETING AUGUST 7, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, August 7, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney. James Masters was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the July 31 meeting had been reviewed and he recommended approval. Mr. McMahon seconded the motion and it carried. AGENDA ITEMS ADDED Mr. McMahon noted that two items were 'received after the posting of the meeting agenda and he made a motion that a request for a block party and recommendation on bids received for car washes and tire repairs be added to the agenda. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS FOR SNOW CONTROL EQUIPMENT - READVERTISING APPROVED This was the date set for receiving bids for Snow Control Equipment. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon noted receipt of sealed bids from Seastrom, Inc. and Deeds Equipment Company. He then read a letter from Charles Badgley, Walkerton Truck Equippers; Inc., advising the Board that it was not possible for them to submit a bid for this equipment because they did not feel enough time was allowed to cross reference the items called for and because they felt the specifications were written to favor Deeds Equipment Company. The letter indicated the time frame for advertising and receipt of bids was not sufficient to prepare competitive bids. Mr. McMahon stated that the Board had advertised for approximately $140,000 in equipment and had hoped to attract a number of bids from a wide area. He expressed disappointment that only two bids were received. Bidders had one week to prepare their bids and he said it appeared that Walkerton Truck Equippers had a problem in preparing their bid. He said the Board noted that time was required to cross reference the items needed but the specifications were not tied to specific equipment but indicated "or equal ". Mr. McMahon said because of the time needed to prepare the bid and because of the limited number of bids received he would move that the Board return bids received today unopened and readvertise for bids with the same specifications, with bids to be received two weeks from today on August 21, 1978. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - ROOF REPAIRS, FIRE STATION #3 This was the date set for receiving bids for roof repairs to Fire Station #3. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Slatile Roofing Company Bid was signed by G. E. Longerot, South Bend, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $15,735.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was referred to the Fire Denartment for review and recommendation.