04/24/1978 Board of Public Works Minutes

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W, REGULAR MEETING APRIL 24, 1978 STREET DEPARTMENT VEHICLE BIDS AWARDED SUBJECT TO FUNDING John Baumgartner, Manager, Bureau of Streets, submitted to the Board a recommendation to award the following Street Department Vehicle bids: Tandem Dump Truck - Bid Award to International Harvester at the low bid price of $40,983.00, plus additional $299.00 option for 38,000 lb. suspension. Street Sweeper - Bid award to Ries Equipment Company on their low bid of $23,060.00: Five Pick -Up Trucks - Bid award to Gates Chevrolet Company, low and only'bidder, net price $20,705.00. Three 1'Ton Platform Trucks - Bid award to Gates Chevrolet Company, low and only bidder, net price - $18,402.00. Wheel Loader Backhoe - Bid Award to A. H. Choitz, low bidder on base bid and alternate bid, with alternate bid to be accepted at $19;682.00. Tandem Roller = Bid award to Stockberger Machinery, Inc., low bidder within specifications at $19,995.00. A review of all bids received was submitted to the Board along with the recommendation. Upon motion.made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids as recommended above were awarded, subject to approval of the funding. CONTRACTUAL STREET SWEEPING.CONTRACT APPROVED The Board received a recommendation from Patrick M. McMahon, Director of Public Works and John Baumgartner, Manager of the Bureau of Streets, that the bids for Contractual Street Sweeping had been reviewed and an award should be made to the Ries Equipment Company on their low bid of $138,240 for the one -year contract. Upon motion made by Mr. McMahon,: seconded by Mr. Brunner and carried, the recommendation was accepted and the contract was awarded to the Ries Equipment Company, subject to approval of the funding. LETTER FROM COUNCILMAN ADAMS RE: BIDDING PROCEDURES REFERRED The Board received a letter from regarding the procedure followed Contractual Street Sweeping with Upon motion made by Mr. Mullen, the letter was ordered filed and for a response. Councilman Mary Christine Adams when a bid was submitted for no bid bond or certified check. seconded by Mr. McMahon and carried, referred to the Legal Department AGREEMENT WITH COLE ASSOCIATES APPROVED SUBJECT TO FUNDING An Agreement between the City of South Bend and Cole Associates, Inc. for design work for the signalization of thirteen.intersections had been referred to the Legal Department for review. Deputy City Attorney Terry A. Crone reported that he had reviewed the contract and found that the insurance provisions as listed in Section II do not meet City requirements. He recommended that the- Section be revised. Mr. McMahon noted that the contract amount for the signalization design work is $31,500. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the contract, subject to revision of the insurance requirements and approval of the funding. 1