04/10/1978 Board of Public Works Minutes

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REGULAR MEETING St. John Business Machines 1134 Lincolnway East South Bend, Indiana Bid - Program 1 - Program 2 - Program 3 - Monthly Lease Supplies Monthly Total Monthly Lease Supplies Monthly Total Monthly Lease Supplies Monthly Total Xerox Corporation 1657 N. Commerce South Bend, Indiana 7 APRIL 10, 1978 Bid was signed by George Fortin, non - collusion affidavit was in order and a loo bid bond was submitted. $980.00 110.35 $1090.35 - $940.00 110.35 $1050.35 995.00 119.00 $1114_.00 Bid was signed by Charles W. Kober, non- collusion affidavit was in order and a certified check was submitted. Bid Two Locations - Yearly Lease - $13,488.00 Supplies $230.00 One Location - Yearly Lease - $ 2,927.52 Supplies $167.89 Equipment Placement Charge - $285.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Controller's Office for review and recommendation. RECOMMENDATION TO AWARD BIDS - STREET DEPARTMENT MATERIALS The Board received a recommendation from John Baumgartner, Street Commissioner, that bids as submitted for Street and Alley Materials for 1978 from Westville Oil, Rose Fuel & Materials, Inc., Rieth Riley Construction. Company, Walsh & Kelly, Inc., Medusa Aggregates Co., Kuert Concrete, Inc., Emulsified Asphalts, Inc. The Levy Company, Inc. and St. Joseph Materials be accepted. Mr. Baumgartner noted that the suppliers bid multiple types of materials and were not all low, but accepting all bids gives the Department a second source of materials available at a firm price. Mr. McMahon noted that this is the procedure followed by the Board in awarding Street Material bids for the past several years. Upon motion made by : ?Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation to accept the bids for Street Materials was approved. REPORT ON ACQUISITION OF POLICE VEHICLE The Board received a report from Chief Michael Borkowski giving information about a vehicle recently purchased by the Department. The vehicle is a 1978 Chevrolet Malibu and is to be assigned Vehicle No. 715. The vehicle.was purchased from budgeted funds and is to replace one destroyed in an accident. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. BICYCLE AND UNCLAIMED PROPERTY SALE APPROVED Michael C. Borkowski, Chief of Police, requested that the Board approve a sale of Bicycles and Unclaimed Property, to be held on Saturday, April 29 beginning at 10:00 a.m. at the Municipal Services Facility, 701 W. Sample Street. Proceeds from the bicycle sale will go to the Police Pension Fund and from the unclaimed property sale will go to the City General Fund as provided by state statute. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and directed the Clerk to advertise the sale.