03/20/1978 Board of Public Works Minutes

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REGULAR MEETING MARCH 20, 1978 PUBLIC HEARING ON ASSESSMENT ROLL, VACATION RESOLUTION NO. 3453 ROLL APPROVED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3453, 1978 for the vacation of the east -west alley between Calvert Street and Delaware Street, running west from the west right -of -way line of Carlisle Street to the east right -of -way line of Phillipa Street, not including the intersection with the north -south alley, all located within Highland Park 2nd Addition. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. No remonstrators appeared and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll, showing $0.00 net damages and $0.00 benefits, was approved and said resolution is in all things ratified and confirmed and said proceedings closed. CHANGE ORDER NO. 2 APPROVED - CENTURY CENTER PARKING LOT Change Order No. 2 in the contract with Rieth -Riley Construction Company for the Century Center Parking Lot was submitted to the Board by John Leszczynski, Manager of the Bureau of Public Construction. Mr. McMahon reviewed the Change Order and noted that the changes decrease the contract by $7,971.46 and increase the contract by $14,455.00, making the net increase in the contract $6,483.54. The Change Order listed a number of items, including additional drainage control, slope stabilization and some modification in the electrical work suggested by I & M. Mr. Mullen asked Mr. Leszczynski if the change order funding was covered by the E.D.A. grant. Mr. Leszczynski said that it was and the project is within budget. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Change Order was approved. CONTRACT WITH COMMUNITY SCHOOL CORPORATION FOR COMPUTER SERVICES APPROVED Mr. Mullen presented to the Board a proposed contract between the City of South Bend and the Community School Corporation for computer services for a three -year period, from July 1, 1978 through June 30, 1981. The School Corporation will provide services at an approximate annual cost of $210,000. The contract covers financial administration, Water Works, Payroll and Police Department services as outlined in Exhibits A and B attached to the document. The Community School Corporation will meet at 3:30 p.m. today to consider the contract. Mr. Mullen made a motion that the Board approve the contract, subject to approval by the School Corporation. Mr. Brunner seconded the motion and it carried. The contracts were given to Bruce Bancroft, Attorney for the School Corporation, for presentation at their meeting today. Mr. Brunner pointed out that if the School Corporation makes any changes in the contract as it was approved by the Board of Public Works, the Board must be so advised. QUARTERLY REPORT AND PAYMENT REQUEST APPROVED - CANCO, INC. The Quarterly Report of CANCO, Inc., for the period December, 1977 through February, 1978, was submitted to the Board. The report outlined services provided under the contract with the City of South Bend. Submitted with the report was a request for the third quarterly payment in the amount of $2,500.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed and the payment request was approved and will be transmitted to Michael L. Vance, Deputy City Controller, for payment.