03/20/1978 Board of Public Works Minutes

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51 REGULAR MEETING MARCH 20, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, March 20, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry Crone was also present. AGENDA ITEMS ADDED Mr. McMahon noted that the Board received two items after the posting of the meeting agenda. He made a motion that a request to locate a mobile unit at Ed Sikora Auto Imports, Inc., 617 S. Michigan Street, and a request to advertise for bids for the Street Department be added to the Agenda. Mr. Brunner seconded the motion and it carried. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that he had reviewed the minutes of the Parch 13, 1978 meeting of the Board and he recommended that they be approved as submitted. Mr. Mullen seconded the motion and it carried. REOUEST FOR TEMPORARY OFFICE FILED Edward J. Sikora Imports, Inc., 613 S. Michigan Street, submitted a request to the Board to locate a mobile closing office at 617 S. Michigan, adjacent to their used car lot. The structure is new and will be properly blocked and skirted. It is to be used as a closing office until a permanent structure is erected. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and the Clerk was directed to contact Mr. Sikora to obtain definite plans for construction of a permanent strucutre. REQUEST TO ADVERTISE FOR BIDS APPROVED - STREET DEPARTMENT Patrick M. McMahon, Director of Public Works, and Joseph Gawrysiak, Director of Transportation, submitted to the Board requests to advertise for bids for 1978 Street Department vehicles and contractual sweeping services. Mr. McMahon noted that the request to purchase vehicles is the second year of a five -year plan to acquire equipment. Seventeen items will be listed in the bid request and detailed specifications will be submitted to the Board on Wednesday. The contractual agreement will be for the sweeping of main routes, with the Street Department to handle residential street sweeping. He indicated there are four firms which might submit bids on this contractual agreement. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation to advertise for bids for the Street Department was approved. BID AWARDED- ASPHALT STORAGE UNITS FOR STREET DEPARTMENT This was the date set for receiving bids for three asphalt storage units for the Street Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Reid Holcomb, Inc. Bid was signed by R. T. Conant, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 3 Wylie Asphalt Hot -Mix Patchers, Model T.M.H. 250 - per unit $7,330.00 - Net Bid $21,990.00