01/23/1978 Board of Public Works Minutes

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16 REGULAR MEETING JANUARY 23, 1978 Basney Ford of South Bend Bid was signed by Milt Dabagia, non - collusion affidavit was in order and a 10% bid bond was submitted. Thirty 1978 Ford LTD II Four -door sedans (Patrol Division) Unit Price - $5,332.95 - $115,988.50 Trade -ins 49,050.00 - Net - $110,938.50 Twelve 1978 Ford LTD II four -door sedans (Detective Bureau) Unit Price - $4,979.76 - $59,757.12 Trade -ins 12,500.00 - Net - $47,257.12 Mr. McMahon noted that Gates Chevrolet Company came in with a bid after the 9 :30 a.m. deadline. Bids were to be received before 9:30 a.m. today and a notice to that effect was included with the bid invitation. The Board set this policy and has adhered to it in the past and has not accepted bids received after the stated deadline. For that reason, the bid of the Gates Chevrolet Company could not be opened. Mr. McMahon made a motion that the bids be referred to the Police Department and the Bureau of Vehicle Maintenance for review and recommendation. Mr. Brunner seconded the motion and it carried. FILING OF REPORT - CHARITABLE SOLICITATIONS COMMISSION The report of the Charitable Solicitations Commission for 1976 and 1977 was submitted to the Board by Edwin T. Smith, Chairman of the Commission. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed and the Board directed that a letter of thanks be sent to Mr. Smith. CHANGE ORDER NO. 4 APPROVED MODEL CITIES SEWER Change Order No. 4 in the Model Cities Sewer Project with Loitz Brothers Construction Company was submitted to the Board. The Change Order is an increase of $76,288.00 and is to cover reconstruction of Johnson Street and Fassnacht Street. The total contract price is $2,449,099.69. Mr. McMahon noted that the total amount of sewer work is now known and change orders will be used to cover work on repair of the streets in the area, giving attention to those in the worst condition. Mr. McMahon made a motion that the Change Order be approved. Mr, Mullen seconded the motion and it carried. REPORT ON PETITION OF GURLEY LEEP TO VACATE EAST -WEST ALLEY The Department of Engineering reported that it had reviewed the petition of Gurley -Leep ffuick to vacate the east -west alley between Wayne and Jefferson Streets, running west from Lafayette to the first north -south alley. The Depart - ment has no objection to the vacation subject to utility easements. However, the report of the Fire Department indicated that they recommend the alley not be vacated because the alley space affords an effective separation between two fairly high hazard occupancies and would be extremely useful in fire fighting operations involving buildings on either side of the alley. Mr. McMahon made a motion that this matter be tabled until the Board receives a report from the Fire Department and Gurley Leep regarding any resolution of this problem. Mr. Brunner seconded the motion and it carried. REPORT - PETITION TO VACATE RIGHT-OF -WAY ON MARION STREET The Department of Engineering reported that it had reviewed the proposed vacation of a portion of the north right -of -way of Marion Street 16.5 feet wide, running from Madison to Taylor and has no objection to the vacation subject to existing utility easements. Mr. McMahon noted that a house on this property is encroaching on the public right -of -way. In researching the records, it was found that a vacation petition was filed to correct this encroachment in 1916 but was never completed. The property owner now wishes to sell the property and cannot get clear title unless this right-of -way is vacated. It is anticipated that other property owners between Madison and Taylor will, at some time, petition for similar vacations. They have been notified of this action but have not contacted the Board at this time. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed and referred to the Area Plan Commission for review and recommendation. �L