01/03/1978 Board of Public Works Minutes

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11 REGULAR MEETING JANUARY 3, 1978 A regular meeting of the Board of Public Works was convened on Tuesday, January 3, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that he had reviewed the minutes of the December 27, 1977 meeting and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. AGENDA ITEM ADDED Mr. McMahon announced that an additional agenda item had been received from the Police Department following posting of the meeting agenda. The item is a request to advertise for bids for police vehicles. Mr. McMahon made a motion that the item be added to the agenda as Item 5-B. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - JANITORIAL SERVICES FOR MUNICIPAL SERVICES FACILITY This was the date set for receiving bids for Janitorial Services for the Municipal Services Facility for 1978. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Q Servicemaster Building Services Bid was signed by Matthew Hopman, non - Elkhart, Indiana collusion affidavit was in order and a certified check was submitted as bid security. Bid - $22,704.00 Niles Janitor Service & Supply Co. Bid was signed by Thomas Borzsei, non - collusion affidavit was in order and a certified check was submitted as bid security. Bid - $23,500.00 Associated Cleaning Service Bid form was not signed. Deputy City Attorney South Bend, Indiana Terry Crone advised the Board that this was a fatal defect disqualifying the bid and it should not be read. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the two bids read were referred to Joseph Gawrysiak, Director of Transportation, for review and recommendation. VACATION RESOLUTION NO. 3452 CONFIRMED (THE SOUTH BEND CLINIC This being. the date set, hearing was held on Vacation Resolution.No. 3452 for the vacation of the first north -south alley east of Frances Street from the south right - of -way 1 -ine of East LaSalle Avenue south to the vacated east -west alley. This alley lies between Lots 3 and 7 in Halls Subdivision of Lot 15 in Cottrell's First Addition in South Bend, Indiana. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Eugene Ladewski was present on behalf of the petitioners, the Medical Arts Corporation parent company of the South Bend Clinic. Mr. Ladewski advised the Board that the petitioner owns the property contiguous to this alley. There are no neighbors who would be adversely affected by the vacation. The purpose of the vacation request is to allow the South Bend Clinic to pursue rezoning to allow use of the property as a parking lot. The facility is being enlarged and additional parking is needed. He requested that the.Board approve the petition. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board confirmed Vacation Resolution No. 3452 and it was referred to the Division of Engineering for preparation of the Assessment Roll.