11/18/2010 Board of Public Works Minutes

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PUBLIC AGENDA SESSION NOVEMBER 18, 2010 355 City Controller. He noted the Controller may approve a transfer of funds to cover the purchase of more cots if it is found to be cost effective. Resolution No. 73 -20 10 — Concerning Emergency Board -Up Contracts Attorney Thomas Bodnar informed the Board that the City has been working under the previous contract for about ten (10) years. The new contract will make some changes such as including both the Fire and the Police Department in the contract. He noted it will allow for the City to pay a small amount of money to the contractors. He stated there have been problems in the past with contractors showing up to make the repairs if they find out the owners have no insurance. Mr. Bodnar noted he is asking the Board to approve the form of contract; the actual approval process will be done by the Board of Safety. He stated the new terms should help solve the problem with contractors not showing up. Terms were added requiring the contractors to return the call from the City within fifteen (15) minutes, acknowledging that they received a call. Ms. Greene questioned what the contractors are used for. Mr. Bodnar stated they are used for fires, for SWAT raids, and other Police circumstances where damage has been done to a building. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:57 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President D nald E. Inks, Member L Carl P. Littrell, Member ATTEST: �_, da M. Martin, Clerk REGULAR MEETING NOVEMBER 22, 2010 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, November 22, 2010, by Board President Gary A. Gilot, with Board Member Carl P. Littrell present. Board Member Donald E. Inks was absent. Also present was Board Attorney Cheryl Greene. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Provisional Data Usage agreement with MACOG for use of Traffic Counting Data and Related Materials. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the minutes of the Agenda Session, Regular Meeting and Claims Meeting of the Board held on November 4, 2010, November 8, 2010, and November 15, 2010 were approved. OPENING OF BIDS — SALE OF CITY PROPERTY - 1220 MADISON STREET This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: Bid was signed by: Mr. Chris Legus