04/14/1980 Board of Public Works Minutes

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REGULAR MEETING 4 .,' APRIL 14, 1980 AWARD BID - FIRE DEPARTMENT AMBULANCE AND RELATED EQUIPMENT Chief Brassell recommended that the Board award the bid for the ambulance and related equipment to Excellance, Inc. d /b /a Hawk Equipment Company, in the amount of $39,477.00, as follows: Bid (Horton) $45,530.00 Less Trade - 1,000.00 Less All Options - 5,558.00 $38,972.00 Options: Stretchers (2) $ 900.00 Charger - Motorola 130.00 Rust - Proofing 175.00 $ 1,205.00 X0,177.00 Deduct $700.00 for 1979 chassis - 700.00 Total $39,477.00 Chief Brassell submitted the following letter and recap of the bids: The Fire Department recommends the purchase of the Horton Type One Modular Ambulance as bid by Hawk Equipment Co. of Noblesville, Ind. While this is not the low bid, the Fire Department firmly believes it is the best. The Department has used two identical units since 1976. Our units each average 2,500 responses per year and the Horton units have proven to be extremely durable. Recently, we reconditioned and rechassied one of these units. While the module was off the motor chassis we had the opportunity to closely inspect it for signs of corrosion or structural failure. None was found. This unit is available for your inspection any time at our facility. Incidently, the reconditioning and conversion to a new chassis (1978) was accomplished by our own shops and resulted in a savings by the Department of approximately $10,000.00. In order to compare all bids accurately, we have deducted all options and arrived at the base price for all vehicles bid. (See attached). We then added the options necessary and reasonably priced. We also asked all bidders to furnish an allowable deduction for a 1979 chassis. All but one bidder was able to furnish this. Because of problems with federal certification of 1980 trucks, the Department recommends the purchase of a 1979 chassis. This will also result in a cost savings of $700.00 compared to the same bid with an '80 chassis. To briefly summarize the vehicles bid; two vendors bid Horton, two bids were received for Wheel Coach Equipment and one each from Excellance and Modulance Corporations. The specifications written by our Department were intended to identify a type of vehicle, and provide those features we considered necessary. A review of the specifications reveals that the Horton vehicle comes closest to meeting the letter of our specs. Two additional considerations regarding the Horton bids were that, Horton's manufacturing facility is located in Columbus, Ohio versus Florida, Alabama or Texas;