02/11/1980 Board of Public Works Minutes

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E REGULAR MEETING FEBRUARY 11, 1980 Mr. Kernan indicated that he recommended that, based in pricing considerations, the Chevrolet Malibu and the Ford LTD's be eliminated. He indicated that the Ford Fairmont had the lowest total unit price of all vehicles bid and had a three miles per gallon difference in estimated miles per gallon; however, a limited slip differential was an option that was not available in the Fairmont package, and he felt that the elimination of this option could result in control problems when road conditions were anything less than ideal. He felt this was a very serious consideration in view of the anticipated heavy use of patrol vehicles under all types of conditions. He recommended that the Board approve the award to Harold Medow for the Dodge Aspen in the amount of $5,941.72 per unit. He stated that he felt the rustproofing could be.eliminated because of the comparatively short life expectancy of the vehicles. He stated that bucket seats had become a part of the package as opposed to bench seats which was necessitated to insure the proper installation of the police radios and for the comfort of the officers. Harold Medow had indicated that the bucket seats could be installed at no additional charge. Although fabric - belted radial tires were not stipulated in the specifications, Mr. Kernan recommended that they be accepted as included in the bid of Harold Medow. He further recommended that the vehicles to be purchased use a 2.7 to 1 differential ratio in an effort to achieve increased gas mileage. Mr. McMahon summarized that the recommendations included the use of fabric - belted radial tires, elimination of the rustproofing, installation of bucket seats versus the bench - type seats, and the 2.7to7.differential ratio. He asked about the bid for the Ford and what effect these changes had, and Mr. Kernan indicated that there would have been an additional cost involved to take care of the changes. Mr. Hill asked which cars the officers preferred, and Chief Spandward Mitchem indicated that they preferred the Aspen. Mr. Robert Potvin, Safety Board Assistant, indicated that both the Fairmont and Aspen had a gear differential ratio of 2.7 to 1; however, he recommended that the 2.9 to 1 ratio be accepted. Mr. Kernan submitted a breakdown for the detective vehicles as follows: UNIT PRICE RUSTPROOFING TOTAL UNIT PRICE ESTIMATED MPG AMC CHEVROLET DODGE ASPEN/ CONCORD MALIBU PLYM. `j OILARE $5,432.17 $5,693.97 -0- 80.00 $5,432.17 $5,773.97 22 19 $5,156.60 25.00 $5,181.60 17 FORD FORD FAIRMONT GRANADA $5,209.45 $5,655.96 50.00 50.00 $5,259.45 $5,705.96 22 17 Mr. Kernan indicated that the cost of the Ford Granada and Chevrolet Malibu was substantially higher than those of the other vehicles, and he recommended that they be eliminated. He stated that the Dodge Aspen and Plymouth Volare were the lowest received,, but there was a substantial difference in the estimated miles per gallon ratings. The AMC Concord and Ford Fairmont were both rated at 22 miles per gallon; however, the Fairmont had a lower total unit price. He stated that, although the Fairmont was more expensive than the Dodge Aspen and Plymouth Volare, the estimated miles per gallon rating should be seriously considered as an overriding factor in the recommendation. He stated that the performance standards were not as critical in the detective vehicles as the patrol cars, and he recommended that the bid be awarded to Basney Ford for the Fairmont in the amount of $5,259.45. He felt the rustproofing should be considered because the service life would be significantly higher than the patrol vehicles. He stated that the Board had not received any bids on the X /bodies because the manufacturer would not service fleet sales. He stated that Gurley -Leep Buick had submitted a bid on the X /bodies, but it had been rejected because a bid bond had not been included. LJ