01/07/1980 Board of Public Works Minutes

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ME REGULAR MEETING JANUARY 7, 1980 BID ADVERTISING APPROVED -- POLICE DEPARTMENT VEHICLES Mr. McMahon referred to a letter received from Police Chief Michael Borkowski requesting permission to advertise for bids for 35 -1980 police patrol vehicles and 6 -1980 detective vehicles. He indicated that the specifications were attached to the letter. Mr. McMahon asked if funds had been appropriated for the purchase of the vehicles, and Chief Spandward Mitchem indicated that they had been. Upon motion made by Mr. McMahon, seconded by Tor. Hill and carried, the request to advertise for bids was approved. Bids will be received and opened by the Board at its meeting on January 28, 1980, at 9:30 a.m. MEADE STREET SANITARY SEWER -- IMPROVEMENT RESOLUTION NO. 3480, FILING OF ASSESSMENT ROLL AND APPROVAL OF TH ANGE ORDER AND COMPLETION AFFIDAVIT Mr. McMahon indicated that this would be the final change order and it reflected a correction of all unit items. It also added additional paving on the project in order to complete the improve- ments in the sum of $1,493.35. Upon motion made by Mr. McMahon, seconded by Mr, Hill and carried, the change order was approved. The Project Completion Affidavit was submitted, indicating that the final cost of the project was $53,642.16, Mr. McMahon indicated that the necessary Maintenance Bond was attached and would run for a period of three years from and after December 17, 1979. He stated that the contractor was Bartolini Excavating Company of Mishawaka. Upon motion made by Mr. McMahon, seconded by Mr, Kernan and carried, the Completion Affidavit was approved. Mr. McMahon made a motion to file the assessment roll on Improvement Resolution No. 3480 and set it for public hearing on January 21, 1980, seconded by Mr. Hill and carried. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3483 Patrick M. McMahon, P.E., Civil City Engineer, filed an Assessment: Roll with respect to Vacation Resolution No. 3483 for the vacation of the first east -west alley south of Napier Street, running west from Walnut Street to 6' east of the north -south alley between Lots 34 & 39 of Knoblocks Sub. of B.O.L. 84 for a distance of 114'. The following property may be injuriously or beneficially affected by such vacation: Lots 34 & 39 of Knoblocks Sub. of B.O.L, 84 The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the abutting properties. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Assessment Roll was filed and set for public hearing on February 4, 1980. APPROVAL OF CONSULTANT AGREEMENT - THOMAS J. BRUNNER, JR, Mr. Hill indicated that the proposed contract between the City of South Bend and Mr. Brunner would be for the purpose of completing the necessary legal work in connection with the First Bank - Marriott Hotel Project and the Century Mall Project. He indicated that the Century Mall Project involved the tax incremental financing and Mr, Brunner would be working on legislative changes in order for the city to utilize the statute. The provisions of the contract specify that approval is contingent upon HUD approval. Mr. McMahon indicated that the contract amount would not exceed $7,500. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, approval of the contract was granted, subject to HUD's concurrence of the contract. APPROVAL OF AMENDMENT TO CONSULTING AGREEMENT - RAYMOND S. ANDRYSIAK Mr. McMahon indicated that this was an extension of an existing contract for engineering services and had been budgeted in the 1980 budget. He explained that this procedure had been followed for the past couple of years and Mr. Andrysiak would be reimbursed in the amount of $11.50 per hour not to exceed $1,158.32 in any given month. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the contract was approved. 1