12/31/1979 Board of Public Works Minutes

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REGULAR MEETING ' DECEMBER 31; 1979 TERMINATION OF LEASE - SOLUBLE OIL DISPOSAL FACILITY Mr. McMahon recommended that the Board take action to terminate the lease with Prenco, Inc. for the operation of the Soluble Oil Disposal Facility. The termination is to be effective September 30, 1980, with the Prenco organization allowed to operate the existing units at the site during that period. Mr. McMahon recommended that the City Attorney's office be requested to draft an appropriate document for notification of the lease termination. Mr. Brunner asked the basis for the termination and Mr. McMahon said by mutua.1 agreement between the City, the Mayor -elect and the neighborhood organization it is felt it would be in the best interests of the City to terminate the lease, with the condition that Prenco be allowed to operate for this nine -month period while they seek an alternate site for the operation. It is anticipated the facility will be handling an increasing level of soluble oil waste in the upcoming years. Mr. Mullen asked if this was a mutual agreement between the City and Prenco. Mr. McMahon said he believed that Mr. Brophy was in agreement but he would be discussing the matter, with him today. Mr. Brophy has indicated there would be no fiscal. damages to the City from the termination. Mr. Mullen suggested that this agreement be obtained in writing from Mr. Brophy. Mr. McMahon made a motion that the Board take action to terminate the lease with Prenco, Inc., effective September 30, 1980, and that the Legal Department draft the document of notification. Mr. Brunner seconded the motion and it carried. In response to a. question from a citizen, Mr. McMahon noted that the Prenco organization will be able to use the existing facility in the interim period but not the new burning unit. ESCROW AGREEMENTS FOR FIRST BANK CENTER APPROVED The Board received Escrow Agreements with contractors for the First Bank Center project. The agreements provide that interest will be paid on retainage funds. The contractors involved are Ritschard Brothers, Inc. for the excavation, Henry- Williams, Inc. for the foundations and Thatcher Engineering Corporation for sheet and bearing piling. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the agreements were approved. CONTRACT FOR DEPUTY PROSECUTOR APPROVED John Cimino, Criminal Justice Planner, submitted to the Board a contract between the City of South Bend and St. Joseph County which provides for the hiring of a Deputy Prosecutor through a criminal. justice grant. The contract has been approved by the County Commissioners. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was referred to the Legal Department for review and recommendation. APPROVAL OF PURCHASE OF ROCK SALT Patrick McMahon, Director of Public Works, advised the Board that he was able to enter into an agreement with Domtar Industries to purchase 3600 tons of Rock Salt at a much more competitive price than has been offered to the City this year. In order to secure the salt at the quoted price, he entered into the purchase as an emergency action and he requested that the Board approve that action. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board confirmed the purchase agreement for the rock salt. C: