10/25/10 Board of Public Works Minutes

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PUBLIC AGENDA SESSION OCTOBER 21, 2010 312 advisability of doing just one block for a pilot and getting feedback. He noted the number of signatures was impressive but wondered if people really understood the concept. Ms. Yarbrough stated she had conversations with her customers and they did bring up the left turn into a parking space, but they mostly still support the idea. She noted she only had a couple of people against the idea. Mr. Mariani noted there are public safety requirements regarding emergency vehicles and the space on the streets. Mr. Littrell stated it is 15' for each side of the street per Ordinance. Mr. Gilot noted the change in parking would help keep the City in compliance. He added this proposal is predicated on no concrete work, just paint. Mr. Littrell suggested leaving the bump -outs as is, there wouldn't be any spaces gained there. Mr. Mariani noted DTSB talked about closing the alley approach by the old Avon Theater. Mr. Littrell stated that would add about five more parking spaces. He noted they would only be able to get possibly two parking spaces on St. Joseph Street in the South Bend Community School Corporation block, and to accomplish that they would have to wipe out all the markings on St. Joseph Street all the way down to Monroe Street. He noted they may be able to get six spaces in the College Football Hall of Fame block. Mr. Gilot stated they wouldn't be able to put any at the Century Center because it would cause large back -ups in traffic during events at the Century Center. Mr. Gilot requested Mr. Mariani get a table with a map that counts existing parking spaces and how many would be created to get the actuals out there. Mr. Mariani stated he would write a letter to the property owners subject to the final drawing. Encroachment — Christmas Lights, Downtown South Bend Mr. Marco Mariani, Downtown South Bend, presented the Board with an application and pictures of similar Christmas light displays to what he is requesting. He stated he is requesting approval to place LED lights from light pole to light pole, over Michigan Street. He noted the lights were affordable, within his budget. His main concern is keeping required vertical clearance, which he understood to be 14'. Mr. Mariani stated he believed his process would create a 15' to 16' clearance, which would meet or exceed regulations. Mr. Gilot noted the poles in the drawings were thirty foot poles. He suggested the decorative poles downtown would not support the weight of the lights and would have too much sag, possibly even causing the poles to break. Mr. Mariani stated there are no more tall poles on Michigan Street and he would have custom straps made that will eliminate sagging. Mr. Littrell noted that bridges are required to have 14'.6" clearance, but they would also need to talk about clearance away from traffic signals so as not to distract traffic. Mr. Gilot stated they would need to find out what kind of weight and sag the lights would create. He noted they may need to relieve tension already on the poles and remove any other unnecessary weight. Mr. Gilot stated the legal requirement of 14'6" clearance must be met, and informed Mr. Mariani he is signing an Indemnification and Hold Harmless form. He noted Mr. Mariani should be very careful to make sure nothing and nobody is Aamaged or. hurt. He requested. Mr. Mariani work with the vendor's downtown on the installation. Mr. Gilot stated he was not approving the request at this point; he would need to see a weight and sag report on the lights being hung from the decorative poles first.. Award Quotation _ Cleaning and Rehabilitation of North Wells Nos. 2 & 5 Mr. John Wiltrout, Water Works, stated he is not recommending the award of this quote to the lowest bidder. He noted Ortman, the low bidder, gave references for cleaning a 20" well, a requirement of the specs, that were unsubstantiated. The referenced company stated they never had 20" wells; their wells were 12 ". Therefore, Mr. Wiltrout stated he found Ortman's quote non - responsive to the specs and was recommending the Board award the quote to the second lowest responsive bidder, Peerless Midwest. Attorney Cheryl Greene noted there was only a $278.00 difference between the two quotes. Agreement — Zayo Bandwidth, LLC Mr. John Wiltrout, Water Works, noted this agreement is for authorizing Zayo access to the water tower for placement of communications equipment. Attorney Cheryl Greene noted that part of the property is leased and the signature of the property owner is required before proceeding. Mr. Wiltrout noted the company requested to piggy -back on an existing agreement, changing the terms to five years. Mr. Dave Tungate, Water Works, stated the rent for this agreement has not been received from the marketing group since July 2009. Mr. Littrell questioned whether the Board has the authority to allow this, or if they need to go to the Zoning Board to get a special exemption for a cell tower first. Board Attorney Cheryl Greene questioned whether this is a new installation or upgrade. Mr. Wiltrout stated it is both. Ms. Greene noted we need to look at this more, if the marketing company is not responding. Mr. Gilot stated we want cell towers if they pay us L_ f. 1