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REGULAR MEETING
<br />REYNOLDS, INC.
<br />1301 East Main Street
<br />Louisville, Kentucky 40206
<br />Quotation was submitted by Ms. Jerri McKenna
<br />QUOTATION: $48,709.20
<br />ORTMAN DRILLING & WATER SERVICE
<br />241 North 300 West
<br />Kokomo, Indiana 46901
<br />Quotation was submitted by Mr. Nick Rice
<br />QUOTATION: $28,394.00
<br />OCTOBER 11, 2010 302
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations
<br />were referred to Water Works for review and recommendation.
<br />AWARD QUOTATION — FARMINGTON LANE SEWER EXTENSION PROJECT NO
<br />110 -067 (SEWER REPAIRS)
<br />Mr. Rob Nichols, Engineering, advised the Board that on September 13, 2010, three quotations
<br />were received and opened for the above referenced project. Mr. Gilot informed the Board that
<br />this need for quotes was due to a resident along the Miami Road project that has a failing septic
<br />and desires to connect to the City. Mr. Gilot stated that due to the urgency of that situation and so
<br />as not to delay the progress of the current construction any more than necessary, quotes were
<br />requested and received. After reviewing those quotations, Mr. Nichols recommended that the
<br />Board award the contract to the lowest responsive and responsible bidder, Underground Services,
<br />225 South Lafayette Boulevard, South Bend, Indiana 46601, in the amount of $38,145.00.
<br />Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be
<br />awarded as outlined above. Mr. Littrell seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 1 — MAIN LINE VALVE REPLACEMENT DIVISION A
<br />— PROJECT NO. 109 -064 (SRF)
<br />Mr. Gilot advised that Mr. David Tungate, Water Works, submitted Change Order No. 1 on
<br />behalf of Davies Water Services, 5350 North Richmond Street, Appleton, Wisconsin 54913,
<br />indicating the Contract amount be increased by $19,875 for a new Contract sum, including this
<br />Change Order, in the amount of $78,875. In a Memorandum to the Board, Mr. Tungate informed
<br />the Board that this is uncommitted funds remaining from Water Work's State Revolving Fund
<br />loan. The original projects were completed under budget and they need to re- appropriate the
<br />money to similar projects. He noted the State does not want the remaining funds returned. Mr.
<br />Tungate stated the SRF funded projects are required to be done quickly. Therefore, upon a
<br />motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was
<br />approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1 ) OR
<br />MORE, HEAVY DUTY AERIAL LADDER (QUINT) EMS CAPITAL IMPROVEMENT
<br />FUND)
<br />In a memorandum to the Board, Chief Howard Buchanan, Fire Department, requested
<br />permission to advertise for the receipt of bids for the above referenced equipment. Mr. Gilot
<br />stated he had just come out of a meeting with the Fire Department, Equipment Services, and
<br />Purchasing to discuss problems with the specifications. He noted the specs are too narrow to be
<br />following bidding laws, and they need to be re -done, opening up the bidding field. Any
<br />proprietary parts will need a memo from Legal justifying the request. Attorney Greene added
<br />that any compatibility issues need to be addressed also. Therefore, Mr. Gilot made a motion that
<br />the request to advertise be approved subject to the committee working on the specs to open them
<br />up to other bidders. Mr. Gilot noted the bid should not be advertised until these details are
<br />worked out. Mr. Littrell seconded the motion, which carried.
<br />ADOPT RESOLUTION NO. NO. 63 -2010 — A RESOLUTION OF THE SOUTH BEND
<br />BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND /OR OBSOLETE PROPERTY
<br />Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following
<br />Resolution was adopted by the Board of Public Works:
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