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REGULAR MEETING SEPTEMBER 27, 2010 292
<br />Non - Debarment Affidavit, Non - Discrimination Commitment, and Certification of United States
<br />Steel Products form with their bid. Therefore, after review with the City Legal Department, Mr.
<br />Henthorn recommended that Ancon's bid be found non - responsive and the Board award the
<br />contract to the next lowest responsive and responsible bidder, C &E Excavating, Inc., 53767 CR
<br />9, Elkhart, Indiana 46514, in the amount of $1,171,260.50. Additionally, the Construction
<br />Contract was submitted for approval. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted and the bid be awarded and the Construction Contract approved as
<br />outlined above. Mr. Littrell seconded the motion, which carried.
<br />AWARD BID - PRE- QUALIFICATION OF BODY SHOP REPAIR SERVICE
<br />Mr. Phil Custard, Purchasing, advised the Board that on August 23, 2010, bids were received and
<br />opened for the above referenced service. After reviewing those bids, Mr. Custard recommended
<br />that the Board award the contract to the lowest responsive and responsible bidders Gurley Leep
<br />Car City Collision Express, 5302 North Grape Road, Mishawaka, Indiana 46545, and Gurley
<br />Leep Southside Ford Collision, 320 East Ireland Road, South Bend, Indiana 46614, in unit prices
<br />as indicated for each vehicle on their bids. Therefore, Mr. Littrell made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the
<br />motion, which carried.
<br />APPROVAL OF REQUEST TO PURCHASE CITY -OWNED PROPERTY — 522
<br />CLEVELAND AVENUE
<br />In a memorandum to the Board, Ms. Deborah Jennings, Community & Economic Development,
<br />advised the Board that on September 13, 2010, bids were received and opened for the above
<br />referenced property, after advertising for bids and conducting a public hearing. After review of
<br />the bids, Ms. Jennings recommended the award of the above referenced property to the bidder
<br />with the best intended use of the property, Ms. Aida F. Ortiz, 524 Cleveland Avenue, South
<br />Bend, Indiana 46628, in the amount of $600.00. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted, the bid be awarded as outlined above, and the Purchase Agreement
<br />and Quit Claim Deed be approved for transfer of the property. Mr. Littrell seconded the motion,
<br />which carried.
<br />APPROVAL OF REQUEST TO PURCHASE CITY -OWNED PROPERTY — 1201 CAMPEAU
<br />STREET
<br />In a memorandum to the Board, Ms. Deborah Jennings, Community & Economic Development,
<br />advised the Board that on September 13, 2010, bids were received and opened for the above
<br />referenced property, after advertising for bids and conducting a public hearing. After review of
<br />the bids, Ms. Jennings recommended the award of the above referenced property to the bidder
<br />with the best intended use of the property, Mr. Jeffrey Warren, 2310 Foxdale Trail, Long Beach,
<br />Indiana 46360, in the amount of $3,600.00. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted, the bid be awarded as outlined above, and the Purchase Agreement
<br />and Quit Claim Deed be approved for transfer of the property. Mr. Littrell seconded the motion,
<br />which carried.
<br />AWARD QUOTATION — LEASE OF TWO (2) MORE OR LESS, DIGITAL DUPLICATORS
<br />FOR PRINT SHOP (CENTRAL SERVICES OPERATING)
<br />Mr. Phil Custard, Purchasing, advised the Board that on September 7, 2010, quotations were
<br />received and opened for the above referenced service. After reviewing those quotations, Mr.
<br />Custard, recommended that the lease be awarded to Advanced Imaging Solutions, Inc., 4070
<br />Meghan Beeler Court, South Bend, Indiana 46628, in the amount of $48,076.80 for a five year
<br />lease and maintenance agreement. Therefore, Mr. Inks made a motion that the recommendation
<br />be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion,
<br />which carried.
<br />REJECT QUOTES — CLEANING AND REHABILITATION OF NORTH WELLS NO. 2 AND
<br />NO. 5 (WATER OPERATING)
<br />Mr. Dave Tungate, Water Works, advised the Board that on September 13, 2010, quotes were
<br />received and opened for the above referenced project. After reviewing those quotes, Mr. Tungate
<br />recommended that the Board reject all quotes and approve the re- quoting of the project.
<br />Therefore, Mr. Inks made a motion that the quotes be rejected and the project be re- quoted. Mr.
<br />Littrell seconded the motion, which carried. Attorney Greene stated she has asked Mr. John
<br />Wiltrout from Water Works to work with Mr. Littrell or one of the Engineers on the new
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