09/27/10 Board of Public Works Minutes

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PUBLIC AGENDA SESSION SEPTEMBER 23, 2010 291 new equipment. Mr. Custard stated they will be upgrading in two years. Mr. Gilot questioned whether they could do' a mirrored storage on a second server to prevent these kinds of issues. - Maintenance Service Agreement — Stephen Campbell & Associates, Inc. Mr. Gilot stated for the amount of this maintenance agreement, the Police Department should pay into a self -fund and buy new equipment every two years. - Ratify Lease of Seventy -Five, More or Less, Golf Carts — Blackthorn Golf Course Mr. Inks noted the Board already signed the lease for these carts at the previous meeting. Attorney Larry Meteiver stated this was the ratification of the award to complete the paper trail. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:50 a.m. BOARD OF PUBLIC WORKS 11-k Gary A. Gilot, President Donald E. Inks, Member a P Ae 4�- Carl P. Littrell, Member ATTEST: i i da M. Martin, Clerk REGULAR MEETING SEPTEMBER 27, 2010 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, September 27, 2010, by Board President Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present. Also present was Board Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the Agenda Session, Regular Meeting and Claims Meeting of the Board held on September 9, 2010, September 13, 2010, and September 20, 2010, were approved. RATIFY BID AWARD — LEASE OF SEVENTY -FIVE (75) MORE OR LESS GOLF CARTS — BLACKTHORN GOLF COURSE (BLACKTHORN GOLF COURSE_) Mr. Phil Custard, Purchasing, advised the Board that on August 9, 2010, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Custard recommended that the Board award the contract to the lowest responsive and responsible bidder Professional Golfcar Corporation, PO Box 250, Bloomington, Indiana 47402, in the amount of $246,509.64 for a fifty -five month lease. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid award be ratified as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID AND APPROVE CONSTRUCTION CONTRACT— ERSKINE DETENTION POND RE- CONSTRUCTION_ PROJECT — PROJECT NO. 110 -056 (SSDA TIF) Mr. Patrick Henthorn, Engineering, advised the Board that on September 13, 2010, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Henthom noted the low bidder, Ancon Construction, did not include the required Non - Collusion Affidavit,